Job Title: Executive Assistant

Location: London (with regular travel)
Salary: £49,000 plus excellent benefits
Contract Type: Permanent

A prestigious opportunity has arisen for an Executive Assistant to support a senior member of the Executive Leadership team of a renowned global sporting organisation.

The ideal candidate must be a confident gatekeeper who is professional, diligent, flexible, and dedicated in their approach to work. This role requires strong diary coordination, email management, and effective day-to-day task management, including some personal tasks.

Responsibilities:

• Administration of international travel and other logistical arrangements, including handling visa applications, passport renewals, flights, car rentals, hotel bookings, and restaurant reservations.
• Managing and rearranging constantly changing schedules, flights, and bookings while ensuring cost-effectiveness.
• Coordination of visits from clients, partners, and VIP guests.
• Full diary and in-depth inbox management in Outlook, including drafting responses, recommending actions to be taken, and filtering to appropriate personnel.
• Providing extensive support to the Head of Office Operations on a range of projects and initiatives.
• Collaborating closely with other EAs/PAs, particularly within the Executive Leadership team and the London office.
• Meeting and greeting key clients, setting up meeting rooms, and ensuring guest hospitality.
• Building strong relationships with internal and external stakeholders.
• General administration tasks, including managing expenses using Concur software.
• Preparing and understanding meeting decks, notes, and protocols to confidently prepare the CEO prior to meetings.
• Raising purchase orders and processing invoices.
• Event management and support.
• Ad hoc requests and errands, both business-related and personal, on and off-site.

Skills and Experience:

• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Trustworthy and possessing integrity, capable of handling extremely confidential information without disclosure.
• A collaborative team player, skilled in project management and working with a diverse team of individuals.
• Excellent interpersonal skills, able to build strong relationships at all levels.
• A professional manner with excellent organisational capabilities.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and ideally Excel.
• Impressive attention to detail in all areas of work.
• Flexible approach to work hours, with the ability to adjust to various time zones when required.

Preferred Competencies and Attributes:

• A keen interest in sport.
• Minimum of 3 years’ experience in diary management and international travel coordination.
• A strong project management background.
• Familiarity with top hotels, restaurants, and social venues in London.

This is a unique opportunity for an experienced Executive Assistant looking for a dynamic, fast-paced, and creative environment. It is ideal for someone who can be flexible with their priorities and maintains composure under pressure, demonstrating quick thinking and adaptability.

Lily Shippen – Experts in Executive Assistant Recruitment in London

Lily Shippen are experts in recruiting top business support and Human Resources talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles. Join a leading organisation in London and make a meaningful impact in the sporting industry!