Executive Assistant to Senior Executives – Global Insurance Business
Location: City of London
Salary: £55,000 - £60,000 per annum (DOE) plus discretionary bonus and benefits
Contract: 1-Year Fixed Term Contract

A wonderful opportunity has arisen for an experienced Executive Assistant to support four senior Executives of a global insurance business. This role will be predominantly office-based for four days a week, with one day working from home.

This position is ideal for a professional, confident, and highly proactive Executive Assistant who enjoys high-level administration, arranging and coordinating events and conferences, complex diary management, and travel support at both senior leadership and team levels. This visible and wide-ranging role is perfect for someone who thrives in a busy, high-volume environment.

Key Responsibilities:

• Extensive Diary Management: Coordinate and execute internal and external meetings and hospitality events.
• Gatekeeper Duties: Manage email inboxes and ensure timely responses.
• Travel Management: Arrange complex business and personal travel for Senior Executives, including flights, visas, hotels, and ground transportation.
• Team Coordination: Coordinate travel bookings for the wider team around high-profile meetings and marketing activities.
• Event Management: Act as the events manager for the wider team, coordinating client-facing events.
• Expense Management: Handle expense reports and ensure accuracy.
• Absence Cover: Provide cover for London-based EAs and PAs as required.

Skills and Experience:

• Experience: 3-5 years in a comparable Executive Assistant role, ideally within the insurance industry.
• Event Coordination: Proven experience in coordinating events, from small to large scale.
• Technical Proficiency: Strong working knowledge of the Microsoft Office suite.
• Attention to Detail: High attention to detail with expert organisational and planning skills.
• Interpersonal Skills: Excellent communication and ability to build relationships across all levels within the organisation.
• Task Prioritisation: Ability to handle and prioritise tasks for multiple stakeholders based on business criticality and time-sensitivity.
• Work Ethic: A strong commitment to meeting deadlines and a self-initiating team player who enjoys collaboration.
• Confidentiality: Ability to maintain discretion and confidentiality at all times.

This is a fantastic opportunity to join a dynamic team within a leading global insurance firm, where you will play a crucial role in supporting senior executives and contributing to the organisation’s success.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen’s business support team specialise in recruiting top-tier Personal Assistants, Executive Assistants, Private PAs, and Office Managers for permanent, temporary, and fixed-term roles. From our offices in London and Manchester, we connect businesses with exceptional talent across the UK and support international and remote positions for organisations in diverse industries.