Executive Assistant to CEO & COO
Location: Marylebone, London
Salary: Up to £50,000 per annum plus bonus

A fantastic opportunity has arisen for an experienced Executive Assistant to support the CEO and COO of a pioneering organisation at the forefront of renewable energy innovation, dedicated to creating a sustainable future.

In this pivotal role, you will ensure smooth operations and facilitate efficient communication within the executive team. The ideal candidate will be detail-oriented, possess excellent interpersonal skills, and demonstrate a strong ability to manage multiple tasks in a fast-paced environment.

This position will be primarily office-based at the stunning offices in Marylebone.

Key Responsibilities:

• Provide high-level administrative support to the CEO and COO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Act as a liaison between the executives and internal/external stakeholders, maintaining professional and effective communication.
• Organise and maintain confidential files and records, ensuring information is readily accessible.
• Assist in the preparation and coordination of executive meetings, including agenda setting, minute-taking, and follow-up on action items.
• Conduct research and gather information to support executive decision-making processes.
• Handle incoming calls, emails, and other communications, prioritising and responding appropriately.
• Manage special projects and initiatives as assigned by the CEO and COO, ensuring timely and successful completion.
• Coordinate and plan company events, meetings, and conferences.

Person Specification:

• Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines.
• Strong written and verbal communication skills, with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle confidential information with discretion and integrity.
• Strong problem-solving skills and the ability to work independently and as part of a team.
• A proactive approach and a high level of initiative.

Salary:

This role offers a salary of up to £50,000 plus bonus.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.