Executive Assistant – Construction and Property Services
Location: London (Hybrid, with occasional site travel)
Salary: £60,000 - £65,000 per annum (DOE) + benefits
Contract: Permanent

An exceptional opportunity has arisen for a highly skilled Executive Assistant to support the CEO of a leading UK-based construction and property services organisation. This permanent position requires a proactive, detail-oriented professional with extensive C-Suite experience to manage the CEO’s schedule, communications, and travel arrangements, ensuring seamless executive office operations.

Key Responsibilities:

• Calendar Management: Oversee the CEO’s calendar, coordinating appointments, meetings, and domestic and international travel arrangements.
• Travel Coordination: Arrange complex travel logistics, including flights, hotels, transportation, and itineraries.
• Meeting Preparation: Prepare meeting packs, reports, and presentations. Attend meetings, taking minutes and tracking action items with relevant stakeholders.
• Communication: Screen and prioritise incoming communications, including calls and emails, ensuring effective information flow on behalf of the CEO.
• Liaison Role: Serve as the primary point of contact for the CEO, managing inquiries from internal and external stakeholders.
• Document Preparation: Draft, edit, and proofread correspondence, reports, and presentations with professionalism.
• Confidentiality: Handle all sensitive information with discretion and confidentiality.
• Special Projects: Provide strategic and administrative support on ad hoc projects and initiatives, anticipating the CEO’s needs to ensure resources are ready.

Skills and Experience:

• Minimum 5 years’ experience as an Executive Assistant supporting at C-Suite level in a construction, property, or related industry.
• Exceptional organisational skills to manage a high volume of tasks, with attention to detail and accuracy.
• Outstanding written and verbal communication skills; adept at drafting professional emails, letters, and reports.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling tools (Outlook, Teams).
• Strong interpersonal skills with high emotional intelligence, able to build effective relationships with diverse stakeholders.
• Proactive and adaptable, with a problem-solving mindset and the ability to manage multiple priorities in a fast-paced environment.

This role is based in London and offers a hybrid work arrangement with flexibility to work from home 1-2 days per week. Occasional travel to company sites may be required.

Lily Shippen – Experts in Executive Support and Business Services Recruitment

Lily Shippen’s business support team specialises in recruiting top-tier Executive Assistants, Personal Assistants, and Office Managers on a temporary, permanent, and fixed-term contract basis. From our London and Manchester offices, we connect businesses with exceptional talent across the UK and internationally, ensuring a smooth recruitment process and a perfect match for each role.