Job Title: Executive Assistant
Location: West London/Hybrid (3 days in office)
Contract: Permanent
Salary: Up to £65,000 per annum (DOE)

Our client, a dynamic and fast-paced business with a strong social purpose, is seeking an experienced Executive Assistant. This role is ideally suited to candidates with prior experience in supporting C-level executives in a mid-sized organisation (circa 300 employees), especially those who thrive in an SME environment.

Key Responsibilities

• Executive Support: Provide administrative and executive support to the CEO, CFO, and COO, including diary management, scheduling, and correspondence.
• Stakeholder Liaison: Act as the main point of contact between the executive team and internal/external stakeholders, ensuring professionalism and confidentiality.
• Travel & Meeting Coordination: Arrange travel itineraries and logistics, and organise meetings, conferences, and events as needed.
• Documentation Preparation: Prepare and edit reports, presentations, and documentation for both internal and external use.
• Office Administration: Oversee supplies, manage expenses, and maintain administrative workflows to ensure smooth operations.
• Confidentiality: Handle sensitive information with discretion and uphold high ethical standards.

Requirements

• Experience: Minimum 2+ years as an Executive Assistant supporting C-level or senior management in a fast-paced setting.
• Organisational Fit: Prior experience within a mid-sized organisation (circa 300 employees).
• Skills: Strong organisational and time-management skills with multitasking ability.
• Communication: Proficient written and verbal communication skills to interact professionally across all levels.
• Technical Proficiency: Familiarity with office software (MS Office, Google Workspace) and adaptability to new tools.
• Attention to Detail: Exceptional detail-oriented and problem-solving abilities.

Benefits

• 28 days annual leave + bank holidays
• Share options (publicly listed company)
• Comprehensive AXA health plan and Employee Assistance Programme (EAP) with 24/7 support
• Life assurance and Income Protection
• Cycle to Work Scheme

If you are an experienced Executive Assistant eager to make an impact in a supportive and forward-thinking organisation, we’d love to hear from you.

Lily Shippen – Experts in Business Support Recruitment Across the UKLily Shippen’s business support team specialises in recruiting top-tier Executive Assistants, Personal Assistants, Private PAs, and Office Managers on temporary, permanent, and fixed-term contracts. Operating from London and Manchester, we connect businesses with exceptional talent across the UK and internationally.