Executive Assistant – Executive Search Firm – Manchester City Centre (Hybrid)

Our client, a leading Executive Search firm, is seeking a proactive and experienced Executive Assistant to join their team during an exciting period of expansion. This role will support Senior Partners and the wider team as they launch a new division in Manchester City Centre. It’s an excellent opportunity for a dynamic and driven individual to contribute to a highly successful business.

Key Responsibilities

• Manage extensive and complex diaries, scheduling meetings, and coordinating stakeholders across multiple time zones.
• Coordinate and manage travel arrangements, including visa applications and reservations.
• Oversee various projects with different complexities while meeting client-specific requirements.
• Act as a gatekeeper for Senior Partners/Partners, maintaining strict confidentiality for sensitive information.
• Build and maintain strong relationships with clients, candidates, and internal EAs.
• Produce and format client-facing documents to a high standard.
• Ensure timely delivery of project milestones by coordinating with stakeholders.
• Become an 'Invenias Super User' for the CRM system following training and ensure accurate data management.
• Prepare assignments for the client portal, ensuring data accuracy and quality.
• Support data quality and compliance efforts within the team.
• Collaborate with other EAs, covering phones and diaries as needed, and provide holiday/sickness cover.
• Positively contribute to client and candidate experiences through effective communication.

Person Specification

• Strong problem-solving and decision-making skills, with the confidence to make and challenge decisions on behalf of senior team members.
• Exceptional attention to detail, ensuring accuracy in documentation and communication.
• Ability to thrive in a demanding and deadline-driven environment while managing a varied workload.
• Robust personality with resilience, enthusiasm, and confidence to drive tasks forward.
• Proficiency in multitasking and prioritising in a fast-paced environment, with a proactive and positive outlook.

Details and Benefits

• Salary: Up to £40,000 per annum.
• Bonus Scheme: Competitive bonus based on performance.
• Benefits:
  • 25 days annual leave (option to buy 5 more through salary sacrifice).
  • Life insurance with Vitality (after probation).
  • Health insurance with AXA (after probation).
  • Mental health wellbeing support through Myndup.
  • Flexible working arrangements.
  • Team and company socials.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Executive Assistants, Personal Assistants, Office Managers, Chief of Staff positions, and HR roles, connecting businesses with exceptional talent.

Our expertise extends to EA recruitment for executive search firms, providing businesses in Manchester City Centre and beyond with skilled professionals who excel in organisational, administrative, and project management tasks. Whether you're hiring for temporary, permanent, or fixed-term contracts, we specialise in matching businesses with the right candidates to support growth and success.