Executive Assistant and Internal Events Manager – Manchester City Centre (Hybrid)
Our client, a market-leading tech company, is seeking a highly skilled Executive Assistant and Internal Events Manager to provide proactive support to the CEO while managing and coordinating internal events. This is an exciting opportunity to join a thriving business during a dynamic period of expansion.
The successful candidate will play a key role in ensuring the smooth operation of executive support functions while fostering a vibrant company culture through the organisation of engaging internal events.
Key Responsibilities
Executive Assistant Duties:
- Proactively manage the CEO’s diary, coordinating meetings and events to maximise their time.
- Ensure the CEO is fully prepared for meetings, including producing agendas, presentations, and follow-up actions.
- Manage emails, calls, and files, streamlining systems to improve efficiency.
- Arrange UK and international travel for the CEO and other executives.
- Take minutes at Executive Board meetings and follow up on actions.
- Organise board events and company-wide workshops.
- Handle confidential and sensitive information with discretion.
- Oversee expense claims, purchase orders, and payment follow-ups as needed.
- Draft correspondence, reports, and presentations on behalf of the CEO.
- Provide additional PA and administrative support to other executives when required.
- Act as Health and Safety and Fire Safety Team Lead, chairing quarterly meetings and ensuring compliance with external regulations.
Internal Events Management:
- Coordinate internal meetings, including external venue hire and catering arrangements.
- Organise quarterly team-building activities, Christmas parties, and summer events.
- Implement and oversee event plans, with backup measures for contingencies.
- Perform post-event evaluations to champion continuous improvement.
- Manage venue clearing and supplier payments after events.
- Arrange volunteer days and coordinate company charity initiatives.
- Compile and prepare presentation content for company events using Microsoft Office.
- Create inclusive events with consideration for health, safety, and diversity.
Person Specification
- Exceptional problem-solving and decision-making skills.
- Meticulous attention to detail, ensuring accuracy across all tasks.
- Ability to excel in a deadline-driven, high-pressure environment.
- Resilient and reliable personality with enthusiasm and confidence to drive tasks forward.
- Proficient in multitasking and managing changing priorities.
- Proactive, positive outlook and strong organisational skills.
- Excellent communication skills, both written and verbal.
- Proven experience supporting C-suite executives or board members.
- Background in fast-paced commercial environments with a track record of managing conflicting demands.
- Experience organising and coordinating corporate events.
- High level of discretion and tact in handling confidential matters.
Benefits
- 25 days of annual leave (increasing to 28 after three years of service).
- Enhanced maternity and paternity leave.
- Private healthcare.
- Pension scheme.
- Annual free eye test scheme.
- Learning and development opportunities.
- Hybrid working arrangement.
- Salary up to £40,000 DOE.
Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private roles.
Our recruitment services also span HR roles across the UK, including London, Manchester, Liverpool, Birmingham, Leeds, Bristol, and Sheffield. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also recruit for Chief of Staff positions in various locations.