Our client, a leading investment advisory firm, is seeking an experienced Executive Assistant & Office Manager to provide seamless support to their fast-paced leadership team. This role requires a highly organised, proactive, and adaptable individual who thrives in a high-pressure environment. The successful candidate will be instrumental in ensuring smooth business operations, optimising productivity, and enhancing efficiency across the firm.

Executive Assistant & Office Manager
Location: London, Full-time Office-Based
Salary: £50,000+ per annum

Key Responsibilities

Executive Support:

• Provide high-level EA support to the Co-Founders, managing complex diaries, scheduling meetings, and coordinating travel itineraries.
• Prepare, proofread, and refine reports, presentations, and correspondence.
• Act as a key liaison between leadership and internal/external stakeholders, ensuring seamless communication.

Office Management:

• Oversee day-to-day office operations, maintaining an efficient and well-organised working environment.
• Manage office supplies, equipment maintenance, and vendor relationships.
• Implement and oversee office policies to ensure compliance and operational efficiency.

Team Collaboration & Culture:

• Foster a collaborative and high-performing office culture.
• Organise team-building activities, company events, and office-wide initiatives.
• Support onboarding for new employees and assist with HR administration where needed.
• Ensure efficient document management and record-keeping.

Key Requirements

Experience & Skills:

• Minimum 5 years' experience as an EA/Office Manager in a fast-paced financial or investment advisory environment.
• Ability to adapt to changing priorities and business needs.
• Strong written and verbal communication skills with meticulous attention to detail.
• Ability to work under pressure while maintaining professionalism.
• Proficiency in Microsoft Office and familiarity with industry-specific tools.

Attributes:

• A proactive, solutions-focused mindset with a can-do attitude.
• High level of discretion and confidentiality.
• Strong interpersonal skills with the ability to build relationships at all levels.

This is a fantastic opportunity to join a high-performing firm in London’s financial district, offering exposure to a dynamic and fast-growing sector. You will work alongside a collaborative leadership team, playing a key role in the firm’s continued success.

If you are an experienced Executive Assistant & Office Manager looking for an exciting challenge within a forward-thinking investment firm, we would love to hear from you.

Lily Shippen is a leading executive support and business support recruitment agency, specialising in placing high-calibre Executive Assistants, Personal Assistants, Office Managers, and Chiefs of Staff across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional business support professionals on a permanent, contract, and temporary basis.

Our expertise extends to executive assistant recruitment in London, Manchester, and beyond, ensuring businesses find the right talent to drive their success. Whether you are looking for an Executive Assistant in London’s financial sector or seeking an Office Manager with experience in investment firms, we are dedicated to finding the perfect match.