A fantastic opportunity has arisen for an experienced Executive Assistant to support the CFO primarily, with some assistance to the COO, at a dynamic financial services company. This role offers a temp-to-perm opportunity, with the successful candidate working remotely for three days a week and spending the other two days in either the Brentwood or London office.

Executive Assistant
Location: Brentwood/London (Hybrid)
Salary: £35,000 - £45,000 per annum (DOE) plus benefits
Contract: Temporary to Permanent

Key Responsibilities:

• Manage all incoming communications for the CFO and COO, ensuring appropriate actions are taken, including responding directly or coordinating responses from the business.
• Oversee diary commitments, papers, and travel arrangements for the CFO and COO.
• Schedule and manage meetings between the CFO, COO, and their management teams/staff.
• Ensure performance reviews are scheduled for colleagues.
• Filter general information, queries, phone calls, and invitations to the CFO and COO, redirecting or taking forward contacts as appropriate.
• Serve as Secretary for any CFO and COO committees, preparing meeting agendas, taking accurate minutes, and ensuring actions are recorded and followed up.
• Produce high-quality documentation to support the CFO and COO, providing input where required.
• Identify and implement leadership support policies and procedures to enable a consistent approach and facilitate efficiencies.
• Proactively propose initiatives and improvements to enhance leadership support and the business unit.

Other Accountabilities:

• Assist with the Board process, helping to format the CFO and COO’s Board papers and ensuring timely submissions.
• Support the internal Performance Management Process, scheduling time in the CFO and COO's diaries for direct reports' objective-setting, mid-year, and final-year review meetings.
• Ensure the annual role profile review process is conducted by the CFO and COO teams and submitted to the Board and Executive Office Manager in a timely manner.

Essential Requirements:

• Previous experience within the financial services sector.
• Proven PA/EA experience supporting a finance executive (CFO/FD).
• Highly proficient in workload and process management with the ability to streamline working practices.
• Strong analytical skills and advanced Microsoft Office skills.
• Flexibility with working hours.

Other Abilities and Skills:

• Integrity and discretion in handling sensitive information.
• Self-motivated and able to multitask effectively.
• Proactive with strong problem-solving abilities.
• Excellent communication skills.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen’s business support team specialise in recruiting top-tier Executive Assistants for roles across Brentwood and London. If you're looking to hire an Executive Assistant in the financial services sector or seeking a new opportunity to support senior executives, our expertise ensures we understand the unique requirements of each role. With a focus on connecting organisations with exceptional talent, we provide tailored recruitment solutions for both temporary and permanent positions.