Executive Assistant to the Founder and CEO
Location: Media City, Salford
Salary: Competitive (dependent on experience)
Contract: Permanent

A dynamic and dedicated Assistant is sought to support a busy Founder and CEO in a brand-new role within a growing business. This exciting opportunity allows you to work closely with the CEO, providing high-level support in both business and personal capacities.

This is a unique chance to join an innovative company that is making significant strides in its industry during an exciting period of growth. You will be predominantly based out of stunning offices in Media City, with plans to relocate to Manchester City Centre later in the year. The role is hybrid, in line with business needs.

Duties will include but are not limited to:

• Extensive diary and email management, successfully coordinating the workload and managing priorities of the CEO.
• Providing diverse secretarial and administrative support to the CEO, direct reports, and wider team.
• Liaising closely with key stakeholders and handling sensitive and confidential information.
• Organising various meetings, taking minutes, and recording action items.
• Managing email and telephone enquiries from various stakeholders, both internally and externally.
• Arranging business and personal travel, including flights, transportation, and accommodation.
• Overseeing household staff and liaising with contractors and external agencies, managing and following up on tasks.
• Project management, particularly overseeing the upcoming office move.
• Organising events for the business and team.
• Managing property matters, including acting as the point of contact for the Principal's property in Spain.
• Running personal errands, including occasional dog sitting and overnight stays.
• Financial administration, including processing invoices, managing subcontractor invoices, and reconciliation.
• General organisational duties as required.

Person Specification:

• Previous experience in a similar role, supporting at senior management level, with experience in both business and private support.
• Fluency in Spanish is highly desirable, with conversational skills at a minimum.
• A personable, adaptable individual who takes pride in their work.
• A self-starter who is well-organised and able to manage their own diary, with excellent interpersonal skills.
• Exceptional communication skills, both verbal and written.
• Loyal, discreet, and capable of handling confidential information with professionalism.
• A great team player with a talent for building relationships across departments.
• Proven ability to work under pressure and to tight deadlines, with a willingness to be flexible with working hours as needed.

This is an excellent opportunity for an ambitious individual looking to make a significant impact in a supportive and dynamic environment.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen's business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We focus on clients in Media City, Salford, and the wider Manchester area, as well as servicing international and remote roles.