Our client, a dynamic property management company on the cutting edge of the technology sector, is looking for an Executive Assistant (EA) to support the Managing Director.

This is a senior-level role, where the successful candidate will be responsible for providing strategic support to the Managing Director. The role demands a high degree of discretion, business acumen, and the ability to prioritise in a fast-paced environment.

Job Title: Executive Assistant
Location: Glasgow
Salary:  £45,000 - £50,000
Job Type: Permanent

Key Responsibilities

• Strategic Support:    Provide high-level support in decision-making processes by preparing reports, analysing data, and offering insights that contribute to the executive’s strategic objectives.
• Project Management: Manage and coordinate key projects, ensuring timelines are met and stakeholders are kept informed of progress and developments.
• Diary & Time Management: Proactively manage complex schedules, including meetings, events, and travel, to optimise the executive's time.
• Communication Liaison: Act as the primary point of contact between the executive and internal/external stakeholders, ensuring seamless communication.
• Meeting Preparation & Follow-Up: Prepare meeting agendas, reports, and presentations. Attend meetings as required, take detailed minutes, and follow up on action items.
• Confidential Correspondence: Handle highly sensitive and confidential information with utmost discretion, ensuring professionalism at all times.
• Financial Administration: Oversee expenses, budgeting, and financial reports on behalf of the executive, liaising with finance teams to ensure accuracy.
• Event Planning: Plan and execute high-profile internal and external events, such as board meetings, conferences, and corporate events.
• Problem-Solving & Initiative: Anticipate the needs of the executive and proactively address issues before they arise, offering solutions and strategies for improved efficiency.

Key Skills & Experience

• Proven Experience: Significant experience in a senior Executive Assistant or similar strategic support role, ideally working with C-suite executives or senior management.
• Business Acumen: Strong understanding of business operations and strategies, with the ability to contribute to high-level discussions and decisions.
• Project Management Skills: Demonstrated experience managing projects from start to finish, ensuring they are delivered on time and within scope.
• Exceptional Organisation: Excellent organisational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Advanced Communication: Outstanding written and verbal communication skills, with the ability to draft high-quality correspondence and presentations.
• Tech-Savvy: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), project management tools, and the ability to quickly learn new software.
• Discretion & Confidentiality: Demonstrated ability to handle sensitive information with integrity and confidentiality.
• Adaptability & Initiative: Ability to thrive in a fast-paced, ever-changing environment, and take initiative when it comes to solving problems and managing time-sensitive tasks.

Lily Shippen is a leading recruitment agency specialising in Executive Assistant (EA), Personal Assistant (PA), Office Manager, and Chief of Staff recruitment across London, Manchester, Cheshire, and nationwide. We are renowned for connecting companies with exceptional business support professionals, including EAs, PAs, Receptionists, Private PAs, Office Managers, Operations Managers, and Chief of Staff roles.

Our services cover temporary, permanent, and fixed-term contracts, tailored to your hiring needs. With offices in both London and Manchester, we provide recruitment solutions for businesses locally, nationally, and internationally. Whether you need to hire an Executive Assistant in Manchester or a Personal Assistant in London, Lily Shippen is your trusted partner for finding high-calibre candidates.