Posted on June 5, 2025
Executive Assistant to the Executive Office West End £40000 per year Permanent
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Anna Davies

Associate

Our client, a fast-paced, high profile, global organisation, is looking for an ambitious junior EA to join their busy and inspiring team. They have offices across the globe which within this role you will visit on a regular basis. They are looking for a fast learner who enjoys communicating with senior stakeholders both inside and outside of the organisation. This is a truly career building opportunity.

As an EA in this business, you will sit in the EA team and report into the EA of the CEO and the Director of the executive office. You will be full time in their London office.

Executive Assistant

Central London

£40,000 per annum

Permanent

Full time, office based

Key Responsibilities

  • Extensive and proactive diary management across multiple time zones

  • Coordinating complex global travel itineraries, including visas and accommodation

  • Preparing high-quality documents, reports, and professional correspondence

  • Overseeing all day-to-day administrative responsibilities to ensure smooth operations

  • Managing busy inboxes, prioritising and responding on behalf of the executive

  • Providing thorough research and briefing support as required

  • Supporting key projects from initiation through to completion

  • Processing and reconciling expenses in a timely and accurate manner

Required experience

  • Previous senior level PA/EA experience, preferably to C-Suite level 
  • Previous experience with handling complex travel plans, including multi-leg itineraries and visas
  • Demonstrable experience of managing busy diaries and prioritising workload
  • Previous experience of communicating effectively with senior stakeholders internally and externally of the business on a regular basis

Desirable skills

  • A good knowledge of global current affairs
  • Experience in leveraging digital and AI tools to maximise efficiency and operations (both in the EA role and as part of the wider organisation)
  • Excellent communication, time management and organisational skills
  • Excellent IT skills including Microsoft Word, Excel, PowerPoint and Outlook
  • Experience of working with and interacting with high profile figures
  • Understanding of national and international protocols for senior dignitaries and high profile individuals
  • High levels of discretion, interpersonal skills, good judgement and tact
  • An ability to operate in a fast moving and pressured environment
  • Proactive team player with positive attitude
  • Excellent team player and work collaboratively with colleagues and perform other duties as reasonably required to achieve the goals of your team and the business

Lily Shippen is a leading executive support and business support recruitment agency, specialising in placing high-calibre Executive Assistants, Personal Assistants, Office Managers, and Chiefs of Staff across the UK and internationally. We work with finance, investment, professional services, and corporate firms to connect them with exceptional business support professionals on a permanent, contract, and temporary basis.

 

Our expertise extends to executive assistant recruitment in London, Manchester, and beyond, ensuring businesses find the right talent to drive their success. Whether you are looking for an Executive Assistant in London’s financial sector or seeking an Office Manager with experience in investment firms, we are dedicated to finding the perfect match.