Facilities Assistant – Property Management Company
Location: Manchester City Centre (Office-Based)
Salary: Up to £30,000 per annum (DOE) plus benefits

An exciting opportunity has arisen for a Facilities Assistant to join a growing and friendly property management company based in Manchester city centre on a permanent basis. This office-based role offers excellent growth and progression opportunities for the right person.

The successful candidate will have previous administrative experience with strong organisational skills and attention to detail. This role provides a unique opportunity to work closely with the Director, gaining insight into all aspects of their workload and ensuring the smooth functioning of business operations.

You will be responsible for meeting deadlines and keeping key stakeholders informed of progress. By working alongside the Director, you will develop a comprehensive understanding of the business and the commercial property industry, building a strong foundation for a career in property management.

Duties will include:

• Supporting the administration of safety management system records relevant to health and safety matters, and organising and maintaining filing systems.
• Managing contracts and contractors, ensuring regular communication and escalating issues to the Director when necessary.
• Receiving, logging, and actioning help desk calls, managing workflow, and escalating to the Property Manager as required.
• Assisting with reporting requirements for clients and the Board.
• Formatting and summarising documentation.
• Undertaking basic research and project work as needed.
• Maintaining sustainability objectives set by the client.
• Keeping logs and schedules up to date on behalf of the Director.
• Collaborating with key stakeholders to ensure maintenance is completed without disrupting occupants.
• Assisting the Director with major work programmes taking place at the property.
• Supporting the Director with routine business administration.

Person Specification:

• Confident communicator with strong interpersonal skills.
• Previous administrative experience, ideally within property, facilities, or health and safety (though not essential).
• Strong team player with the ability to multitask and prioritise workloads.
• Flexible approach to the role and able to remain calm under pressure.
• Confident working in a fast-paced environment.
• Ability to build and maintain relationships with internal and external clients.
• Excellent organisational skills and a proactive attitude.

This is a fantastic opportunity to join a dynamic, sociable, and close-knit team where progression is encouraged. The role is varied and hands-on, with the potential to grow and develop the position over time.

Why Join?
This role offers a competitive salary of up to £30,000 per annum (DOE) plus benefits, as well as the chance to work within a forward-thinking and supportive environment.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in connecting exceptional talent with outstanding opportunities across a variety of roles, including Personal Assistants, Executive Assistants, Private PAs, Office Managers, Chief of Staff positions, and Receptionists.

Our expertise extends to temporary, permanent, and fixed-term contract recruitment, supporting businesses across the UK and internationally. We recruit in key locations, including London, Manchester, Birmingham, Cheshire, Leeds, Liverpool, Bristol, and Sheffield, as well as servicing remote roles.

Whether you are seeking your next career opportunity or looking to hire top-tier talent, we are here to help. Contact us today to explore this exciting role or discuss your recruitment needs.