Job Purpose

Our client, a global engineering consultancy is now seeking a driven and proactive HR Coordinator. Reporting to the Senior HR Manager, the HR Coordinator will provide efficient, high-quality HR administrative support across the full employee life-cycle, with a strong focus on recruitment coordination and general HR operations. The HR Coordinator will support day-to-day people activities, ensuring timely, compliant, and people-focused HR services across their UK and global offices.

Job Title: HR Coordinator
Location: London, based Moorgate/Liverpool Street, Hybrid (1-2 days in office) 

Contract: 6 Month Fixed term Contract/ Temporary

Salary:    c. £35,000 plus benefits

Key Responsibilities

• Act as the first point of contact for employee HR queries and routine requests.
• Coordinate recruitment and selection processes including advertising roles, scheduling interviews, liaising with hiring managers, and managing candidate communications.
• Manage on-boarding and off-boarding activities, ensuring compliance and a positive employee experience.
• Support bi-annual and annual performance and development review processes.
• Maintain and update HR systems and employee records (PeopleHR).
• Prepare employment-related documentation (e.g., contracts, promotion letters, changes to terms).
• Assist in auditing and updating HR policies and procedures in line with current employment law.
• Support payroll input by processing monthly HR changes in coordination with the Payroll team.
• Generate regular and adhoc HR reports (e.g., headcount, absence, turnover).
• Provide administrative support for employee relations processes (e.g., investigation meeting notes).
• Process confidential HR invoices and raise purchase orders.
• Contribute to learning and development coordination.
• Support delivery of recognition and reward initiatives.

Key Deliverables

• Accurate and timely processing of HR transactions and employee changes.
• Professional and efficient handling of recruitment administration.
• Up-to-date and compliant HR records and systems.
• Seamless on-boarding and off-boarding of staff.
• Accurate performance review documentation and support.
• Completed reports and data outputs for internal stakeholders.

Measures of Success

• Recruitment activities are well-coordinated and meet internal timelines.
• HR queries are resolved promptly and professionally.
• Data in PeopleHR is consistently accurate and up to date.
• Key HR processes (on-boarding, off-boarding, payroll changes) are completed without delays or errors.
• Managers and employees report a positive experience with HR support.
• Compliance with internal processes and external employment regulations is maintained.

Person Specification

Experience

• Proven experience in HR administration, preferably within a global or SME environment.
• Strong track record of managing recruitment coordination and candidate communications.
• Experience using HR systems (PeopleHR preferred) and handling confidential information.
• Familiarity with the full employee life-cycle and performance review processes.

Skills and Competencies

• Solid understanding of core HR principles, employment law basics, and best practice.
• Excellent communication and interpersonal skills.
• High attention to detail, accuracy, and organisational ability.
• Confident with Microsoft Office 365, especially Excel, Outlook, Word, and Teams.
• Ability to manage time effectively, prioritise tasks, and work autonomously.
• Comfortable working in a fast-paced, evolving environment.
• A proactive mindset with a continuous improvement approach.
• Strong customer service orientation with a focus on supporting people managers and employees.
• Discreet and professional with the ability to manage sensitive information.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit top-tier talent across HR, executive support, and business operations roles, ensuring organisations can access the expertise needed to thrive.

We recruit for a broad range of positions, including Executive Assistants, Personal Assistants, Office Managers, Chief of Staff, and HR roles. Our services span across Leeds, Newcastle, Manchester, London, and the wider UK, including remote and international roles. Whether you’re hiring for permanent, temporary, or fixed-term contracts, we offer tailored recruitment solutions to meet your needs.