Job Title: Legal Personal Assistant | Location: City of London | Contract Type: Permanent, Full-Time

A brilliant opportunity has arisen for a Legal Personal Assistant to join a leading law firm based in the heart of the City of London on a permanent, full-time basis. This firm boasts a fantastic culture, offering significant scope to grow the role and broaden your skillset.

Key Responsibilities:

• Calendar Management: Provide full proactive and advanced calendar management for assigned team members, including scheduling calls and meetings, ensuring all supporting papers and information are available for each meeting, and following up as needed.

• First Point of Contact: Act as the first point of contact for your department, fielding calls, emails, correspondence, and meeting requests (both internally and from clients), and responding on behalf of the team when appropriate.

• Invoice Processing: Assist with the invoices process, seeking authorisation and liaising with accounts to ensure prompt payment.

• Fee Earner Contacts: Manage fee earner contacts efficiently.

• Billing and Expenses Support: Support the team with monthly billings and expenses, liaising with Accounts as required.

• Event Organisation: Organise business breakfasts, dinners, or smaller events, and assist fee-earners with expenses.

• Digital Dictation: Independently lead on digital dictations.

• Client Matter Lifecycle: Support the team in the smooth running of the client/matter lifecycle by following documented procedures, working closely with internal client onboarding and compliance specialists to ensure all required information and documentation is obtained, issued, and correctly stored on the system.

• Business Development Support: Assist the team with business development activities from an administrative perspective, including marketing materials and pitch documents.

Ideal Candidate:

• Experience working in an administrative role within professional services, specifically in litigation.
• Highly organised, calm, and methodical, with a strong attention to detail and a pride in quality of work.
• Strong IT skills, particularly in Microsoft Office.
• A proactive approach and the ability to work effectively within a supportive team environment.

This full-time office-based role offers a great deal of exposure from day one and is an excellent opportunity for a Legal Personal Assistant to gain further experience within a professional organisation that is going through an exciting period of growth and change.

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We also specialise in HR recruitment, covering a broad range of roles, including Employee Relations Specialists, Learning and Development professionals, and HR Generalists.

We work with clients across the United Kingdom, including London, Manchester, Birmingham, Leeds, Liverpool, and Bristol, from our offices in London and Manchester, as well as servicing international and remote roles. Whether you’re looking to hire an Executive Assistant or a Personal Assistant, Lily Shippen is your trusted partner in finding exceptional talent.