Office Coordinator
Location: Manchester City Centre (Full-Time, Office-Based)
Salary: Up to £25,000 per annum (DOE)

A brilliant opportunity has arisen for an Office Coordinator to join a friendly and successful consultancy within the creative industry on a permanent basis.

This full-time, office-based role in Manchester City Centre offers progression and development opportunities. Reporting to a down-to-earth and hard-working Executive Assistant/Office Manager, you will have the chance to learn and grow in a supportive environment.

Key Responsibilities

• Managing travel arrangements, including researching availability, booking, and handling associated tasks.
• Coordinating meeting rooms, managing bookings, and preparing rooms for external meetings.
• Assisting with company-wide events, including Gatherings and Corporate Hospitality events, liaising with event managers, and addressing food allergen considerations.
• Attending meetings and documenting key points when required by management.
• Providing holiday cover for the Office Manager.
• Offering a professional welcome to visitors and clients, ensuring security protocols are followed and refreshments are provided.
• Being the first point of contact for incoming calls, forwarding or taking accurate messages as needed.
• Managing incoming post and legal documentation, registering items in associated systems, and arranging board-level signatures.
• Performing general office duties, including reprographics, stationery ordering, courier arrangements, and office upkeep.
• Maintaining records related to office attendance, insurance renewals, and similar tasks.
• Supporting the wider team with administrative tasks to meet project deadlines.

Person Specification

• Friendly and approachable.
• Previous office experience or transferable skills are preferred.
• Excellent interpersonal and communication skills, with the ability to interact with colleagues at all levels.
• Well-organised and detail-oriented.
• Strong critical thinking and problem-solving skills.
• Proficient IT skills.
• Reliable and willing to assist colleagues as needed.
• Ability to manage multiple tasks and work independently without constant supervision.
• Discreet and confidential.
• A sense of ownership and pride in your performance and its impact on the company’s success.

Why Join?
This is a fantastic opportunity to work with a leading organisation that values its culture and team members. You will be a valued member of the support team and enjoy a collaborative and supportive environment.

Working Hours and Compensation

• Hours: 9:00 AM – 5:30 PM
• Salary: Up to £25,000 per annum (DOE)

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward.

We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households. Our recruitment services span the UK, including Manchester, London, Birmingham, Leeds, and Bristol, and we also recruit for international and remote roles.