Our client, a property advisory business with a growing presence, is looking for an experienced office manager to help them with their processes and day to day administration. A small, friendly and warm organisation that is looking for their “go to” person.

Part time - Office Manager

Leeds, hybrid

21 hours per week – flexible working arrangements

£40 to £42K FTE per annum

About the Role

We are seeking a highly organised and proactive Office Manager to support us.  This a process driven role that requires great attention to detail and organisational skills. The role is integral in assisting the fee earners to generate income. In addition, we would foresee this role having client contact so the ability to be professional, friendly and build relationships is crucial. The successful candidate will have a “hands on” attitude and take pride in the presentation of their work. The role requires advanced Microsoft Office skills, and previous use of databases, as well as being able to demonstrate the successful running of office processes and ensuring all data/records are up to date and accurate.

Responsibilities

• Deliver exceptional customer service in all internal and external interactions
• Register new instructions, open new case files
• Manage multiple processes and databases that are crucial to the successful running of the business
• Support the team by answering calls, greeting clients, and gathering accurate information
• Maintain a tidy and professional office
• Create and manage contacts, property records, and documentation
• Coordinate due diligence processes and ensure compliance with best practice standards
• Liaise with clients to collect necessary documents and support audit requirements
• Collate marketing material
• Ad hoc projects

Required Qualifications

• 3 years+ experience in a similar operations or administration role preferred.
• Advanced Microsoft office skills.
• Flexibility, adaptability and a co-operative attitude.
• Excellent standard of English grammar and spelling.
• Strong attention to detail.
• Experience of managing property listings - not essential but would be an advantage
• Used to accurately managing databases, high volumes of information and ensuring all necessary information is received
• Ability to communicate and deal with others in the business, and clients, in a polite, professional, friendly and helpful manner, both face to face and on the telephone
• Flexible, self-motivated, organised and pro-active

Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
 
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.