Executive Assistant and Office Manager – Global FMCG Company

Location: London (Hybrid: 3-4 days in the office)
Salary: £45,000-£50,000 per annum (dependent on experience)

A fabulous opportunity has arisen for a dynamic and ambitious Executive Assistant and Office Manager to support three Senior Executives at a highly successful Private Equity-led FMCG company with global operations.

This is a pivotal role, providing professional and effective administrative, secretarial, and office management support. It’s ideal for someone confident, proactive, and unflappable, with a "no task too small" attitude and the ability to stay composed under pressure.

Key Responsibilities:

• Diary Management: Oversee extremely busy and ever-changing schedules, requiring expertise with Outlook and the ability to multitask and prioritise effectively.
• Global Travel Arrangements: Plan and coordinate international travel, preparing detailed itineraries across multiple time zones.
• Event Management: Organise and set up meetings, including Town Halls, client meetings, and team socials, ensuring all logistics are in place.
• Communication: Act as the liaison between upper management and employees, as well as internal and external executives, on various projects and tasks.
• Systems and Processes: Prepare PowerPoint presentations, raise purchase orders, and process expenses with accuracy and efficiency.
• Office Management: Oversee IT allocations, office supplies, supplier relationships (e.g., cleaning services, deliveries), and the visual appearance of the office. Address any office-related queries.
• Improvements: Identify and implement changes to enhance office systems and procedures.

Skills and Experience:

• Minimum of 5 years’ experience in an Executive Assistant role, with a proven background in office management or handling office-related responsibilities.
• Exceptional written and verbal communication skills.
• Strong time-management skills and the ability to juggle multiple projects effectively.
• Proficiency in Microsoft Office and other productivity tools, with a willingness to learn new systems.
• A high degree of confidentiality and discretion when handling sensitive business and personal information.
• Strong problem-solving skills, with the ability to analyse complex issues and deliver pragmatic solutions.
• Attention to detail and a high level of accuracy in all tasks.

Additional Information:

• Working Arrangement: Hybrid working model (3-4 days in the office, depending on business needs and meetings).
• Benefits: Competitive salary and the opportunity to work in a fast-paced, global environment.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in connecting exceptional talent with boutique and high-profile businesses. Our expertise includes roles such as Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions.

We recruit across various industries, including FMCG, finance, and professional services, operating in London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the perfect role to match your career goals.