Job Title: Office Manager – Dynamic Events Agency | Location: London | Salary: £35,000 - £45,000 (DOE)

A brilliant opportunity has arisen for an Office Manager to join a busy and dynamic events agency. This is an ideal role for an Office Manager with experience in a vibrant agency environment. Reporting to the Head of Business Operations, you will be responsible for ensuring the smooth and efficient running of their new London office.

This role offers a unique chance for someone looking to grow their responsibilities and develop a career in business operations. You'll be a confident communicator who learns quickly, can expertly prioritise tasks, and handles everything with a smile!

Key Responsibilities:

• Office Contract Management: Negotiate supplier contracts to ensure best value and service.
• Budget Management: Draft and manage office budgets effectively.
• Process Improvement: Review back-office systems and processes to identify and implement efficiencies.
• PA Support: Provide occasional PA support to four Board Directors to ensure their days run smoothly.
• Travel Coordination: Book travel and create itineraries, assisting with expenses management.
• Diary Management: Oversee calendar management for directors and teams.
• Ad Hoc Requests: Manage requests such as booking restaurants, purchasing client gifts, or arranging lunches for board meetings.

Skills and Experience:

• 3+ years of experience managing or assisting in the management of an office, preferably within an agency or creative industry.
• Independent thinker, highly organised, and self-motivated.
• Hands-on approach; comfortable with tasks ranging from replacing light bulbs to troubleshooting first-line IT issues (with external IT support).
• Confident communicator, capable of managing relationships at all levels to keep the office running smoothly.
• Proficiency in Microsoft Office Suite, especially Excel (formulas, pivot tables), with the ability to quickly learn new platforms and systems.
• A self-starter with entrepreneurial instincts and a strategic mindset, while maintaining meticulous attention to detail and lateral thinking problem-solving skills.
• Always willing to go the extra mile; First Aider, Mental Health First Aider, or health & safety qualifications would be advantageous.

This role offers a competitive salary between £35,000 to £45,000 per annum, depending on experience.

Lily Shippen is a leading business support and HR recruitment agency in the UK. We specialise in recruiting top talent for various roles including Personal Assistants, Executive Assistants, Office Managers, and Chief of Staff positions. Our expertise extends to supporting founders, businesses, and private roles across diverse sectors. With offices in London and Manchester, we provide recruitment solutions for temporary, permanent, and fixed-term roles across the UK, including cities like Birmingham, Leeds, Liverpool, and Bristol. Whether you’re looking to hire an Office Manager or seeking a Personal Assistant, Lily Shippen is your trusted partner for connecting exceptional talent with outstanding opportunities.