Office Manager
Location: City of London
Salary: £40,000 - £50,000 DOE

We are currently recruiting an experienced Office Manager for an international renewable energy firm in the City. This is a hands-on and varied role that will see you juggling a wide range of tasks to support and manage all aspects of office life. In addition to your core Office Manager tasks, you will provide support to the London team, which includes C-suite members, taking responsibility for complex travel coordination, travel security, document management, and general administrative tasks.

This role will suit a friendly, confident, and professional individual with a “no task too small” attitude—someone who is keen to get stuck in and really make it their own!

Key Responsibilities:

• Build and maintain strong relationships with all catering, printing, and other office supply vendors.
• Manage facilities issues and work with the landlord and management agent of the building.
• Oversee London office stationery, ensuring timely orders, neat maintenance, and accurate invoices.
• Sign for parcels and book couriers.
• Manage kitchen and general office supplies (refreshments, stationery, business cards, etc.).
• Arrange lunches, book meeting rooms, and welcome visitors to the office.
• Assist in onboarding new starters, ensuring a welcoming office environment.
• Conduct Travel Security Induction for all new London starters and provide them with a first aid kit and travel security advice.
• Manage office-related matters including security, first aid, cleaning, and office setup.
• Organise office socials/events.
• Coordinate travel arrangements for the London team, including hotels, taxis, flights, and restaurant bookings.
• Manage the UK travel vendor, ensuring service levels are maintained and all travellers follow the correct process.
• Assist in the preparation of presentations and reports, providing support for meetings as required.

Experience, Knowledge, and Qualifications:

• Office Administration/Management experience within an international company.
• Experience organising complex international travel.
• Familiarity with working with vendors and travel management agencies.
• A good level of IT literacy with experience in Microsoft packages including Word, Excel, Outlook, and PowerPoint.
• Educated to A-level or equivalent standard.

Skills & Attributes:

• Excellent communication skills, especially in relationship management and negotiation.
• Highly organised with a team-oriented approach.
• Articulate, friendly, and positive demeanor.
• Trustworthy and reliable.
• Strong problem-solving skills and ability to use initiative.
• Ability to be discreet and maintain confidentiality.

This is a fantastic opportunity to be part of a dynamic team within an innovative sector. If you're looking for a role where you can make a significant impact, we want to hear from you!

Lily Shippen – Experts in Office Management Recruitment

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom from our offices in London and Manchester, as well as servicing international and remote roles.