Office Manager / PA – Boutique Investment Advisory Firm | Salary: £18-£20 per hour

Office Manager / PA required for a boutique investment advisory firm in the City of London. This is an office-based, month-long temporary assignment (with potential for further extension).

The successful candidate will bring solid Office Management/PA experience and a proactive and flexible approach, along with the confidence to take ownership of tasks with limited direction. The role requires an excellent all-round understanding of business challenges and administrative processes, along with diary management and PA support.

This is a fantastic opportunity for an individual looking to join a welcoming, highly professional, client-focused, and people-centric team.

Responsibilities include (but are not limited to):

• Oversee facilities management and related contract administration (liaising with building management, suppliers, etc.), ensuring clear, timely communication to the wider team on any office-related updates.
• Proactively manage any office/facilities-related issues that arise, minimising impact on the wider team.
• Manage office supplies, equipment, and catering to ensure smooth operations.
• Assist in budgeting expenses, seeking to optimise office-related costs.
• Ensure a welcoming and professional atmosphere for clients and visitors.
• Coordination of on-site meetings, including room preparation, catering, AV requirements, etc.
• Booking and coordination of any off-site meetings, as required.
• Provide administrative support to the banking team, including calendar management, travel bookings, and meeting coordination.
• Preparation and distribution of documents for client meetings.

Skills and Experience:

• Tech-savvy with experience in Outlook, Word, PowerPoint, and Excel, with an ability to pick up new systems, software, and apps quickly.
• Independent thinker, highly organised, and self-motivated.
• Confident communicator with client-facing experience.
• Ability to identify areas for efficiency improvements.
• First Aid and Fire Marshal training desirable.

This role will pay £18-£20 per hour (DOE).

Lily Shippen is a leading business and executive support recruitment agency recruiting roles in London and across the UK. As a top recruitment agency, we specialise in EA recruitment and PA recruitment services, connecting businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can find the right Personal Assistant with the skills needed to support your team effectively. We recruit for various roles, including Executive Assistants, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private roles. Our recruitment services also cover a broad range of HR positions, helping you find the right fit for your organisation.