Office Manager (Part-Time) – London | Salary: £18-20 per hour

A wonderful opportunity has arisen for an Office Manager to join a thriving Global Communications Agency on a part-time temporary basis (Tuesdays, Wednesdays, and Thursdays). Working from their stunning London office, the successful individual will bring extensive experience in Office Management and be adept at juggling multiple priorities while building strong working relationships across the business.

Culturally, the team is sociable, welcoming, and supportive. The office space is modern with wonderful facilities, hosting regular events onsite, including wellbeing initiatives, client events, and team socials. Overall, it’s a positive, fun place to work with a truly brilliant team.

Key Responsibilities:

• Serve as the first point of contact for general day-to-day employee facilities queries.
• Liaise with building reception and office management company.
• Ensure daily office facilities run effectively and efficiently.
• Maintain general office supplies (stationery, paper, etc.).
• Ensure provisions (tea, coffee, etc.) are always in stock and replenished as required.
• Manage milk and fruit deliveries.
• Conduct office inductions for new employees.
• Create access passes for employees and visitors, maintaining a log.
• Maintain office reference binder, including various logs, such as car registrations (for onsite parking).
• Coordinate couriers and incoming/outgoing mail/packages via building reception.
• Assist employees with meeting arrangements, including booking meeting rooms, arranging telecoms, and organising refreshments.
• Oversee health and safety of the office by maintaining and updating office health & safety guidelines, risk assessments, and fire evacuation procedures (in conjunction with Operations Executive).
• Keep First Aid kits stocked, track office First Aiders and Fire Marshals, and organise training courses as needed.

Skills and Experience:

• Previous Office Management experience (ideally 1-2 years minimum).
• Outstanding communication skills (written and oral).
• Excellent organisational skills.
• Advanced IT skills.
• Proactive approach to tasks.
• Strong problem-solving skills, with plenty of initiative and team spirit.

This role will pay £18-20 per hour plus holiday (depending on the level of previous experience).

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations. We work with clients across the UK, including London, Manchester, Birmingham, Leeds, Bristol, Liverpool, Sheffield, and more, offering temporary, permanent, and fixed-term contract placements.