Position: Office Administrator (Full-Time)

Location: Manchester
Experience Level: Mid-career

Our client, based in Manchester, is seeking an experienced Office Administrator to ensure the smooth running of their Commercial & Construction Department. This role is crucial to maintaining the operational efficiency of the office, handling administrative processes, and ensuring compliance with Health & Safety regulations. The successful candidate will work closely with the Commercial Director to manage the digital library and support ongoing projects, making this an excellent opportunity for an individual looking to make a significant impact.

Key Responsibilities:

Commercial & Construction Administration:

• Provide administrative support to the Commercial Director, managing their diary and coordinating inspections.
• Ensure project records are kept up to date and prepare JCT Contracts for the team.
• Collate and distribute site progress reports to the Operations Manager and manage the construction PO procedure.

Document Library Management:

• Maintain and develop a comprehensive document library, ensuring up-to-date and archived documents are easily accessible.
• Manage filing systems and templates, ensuring consistent use across the department.

Health & Safety and Fire Safety Compliance:

• Oversee Health & Safety compliance, conducting weekly fire alarm tests and ensuring all relevant certificates are renewed and displayed in line with current legislation.
• Manage the annual Fire Risk Assessment and implement recommended actions.

General Office Administration:

• Liaise with external partners and contractors to ensure compliance and effective office processes.
• Coordinate office supplies, IT equipment, and manage new staff setup.
• Provide general administrative support to ensure the smooth day-to-day running of the office.

This role offers a fantastic opportunity for a mid-career Office Administrator to contribute to the success of our client’s business in Manchester, ensuring both operational and project success.

Lily Shippen – Leading Office Administrator and Business Support Recruitment in Manchester. At Lily Shippen, we specialise in recruiting high-calibre Office Administrators, Office Managers, and Business Support professionals across Manchester, Cheshire, and nationwide. Our expertise covers the recruitment of Executive Assistants, Personal Assistants, HR professionals, and Operations Managers, whether for temporary, permanent, or fixed-term contracts. From offices in Manchester and London, Lily Shippen provides comprehensive recruitment solutions for businesses looking to hire top talent in business support and administrative roles.