Office Manager / Administrator
Location: Oxford
Salary: £28,000 plus excellent benefits
Contract Type: 1 Year Fixed Term Contract

A brilliant opportunity has arisen for an experienced Office Manager / Administrator to join an award-winning architectural and consultancy firm.

This full-time role is based in their Oxford office and is ideal for someone who is helpful, flexible, and enjoys being the go-to person in the office, approachable to all.

Responsibilities:

• Facilities Management: Ensure all Health & Safety and ISO standards are achieved and maintained.
• Office Supplies: Ensure adequate stock of stationery, kitchen, and office supplies.
• Project Administration Support: Assist with booking travel, printing professional reports and drawings, filing, etc.
• Meeting Coordination: Book meeting rooms, host guests, and coordinate meetings from start to finish.
• Front Office Duties: Meet and greet visitors and handle incoming calls.
• Event Management: Arrange and manage local staff events, celebrations, and employee recognition.
• Employee Support: Act as the go-to person for all employee office needs.
• Annual Meeting Schedule: Produce and maintain the Annual Meeting Schedule.
• Record Keeping: Record updates for starters and leavers, and manage corporate subscriptions and membership renewals.
• Team Support: Provide administrative support and be willing to assist with a range of projects and initiatives.

Skills and Experience:

• Previous experience in an Office Management or Administrator role.
• Good numerical skills and mathematical competency.
• Flexible approach with the ability to prioritise tasks.
• Experience working in a pressured environment with frequent interruptions.
• Proven problem-solving skills.
• Professional demeanour and strong communication skills.
• Exceptional organisational skills and attention to detail.
• Enthusiasm for developing skills and knowledge.

Benefits:

• Annual leave increasing with long service.
• Life assurance.
• Study sponsorship with paid study leave.
• Sabbaticals.
• Employee assistance programme.
• Season ticket loans.
• Cycle to work scheme.
• Virtual GP service.
• Subscription fees.
• Company day out.
• Volunteering scheme.
• Enhanced learning and development opportunities.

Lily Shippen – Experts in Business Support RecruitmentLily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.