Office & Operations Manager – Private Equity Firm, London | Salary: Up to £50,000

An experienced Office & Operations Manager is required to join a private equity firm based in the West End. Overseeing all workplace services activities, including facilities, services, and some administrative functions across two sites in London, this is a critical role within the business, offering immediate, short-term, and longer-term responsibilities and challenges as the business continues to expand.

Responsibilities:

• Work with external project teams to assist with office move/relocation, managing key stakeholders and workflows.
• Manage administration systems and workflows to ensure daily office operations run smoothly, including events, travel, and facilities services.
• Oversee the Front of House team, including catering staff.
• Ensure Health & Safety in line with company sustainability and safety policies.
• Conduct inspections, audits, and servicing of building structures and materials.
• Manage company suppliers and office inventory.
• Oversee company insurances, renewals, and coverage.
• Plan space and capacity, including onboarding new employees.

Required Skills & Experience:

• Previous/current experience managing administration and/or facility functions in complex, large office spaces.
• Relevant qualifications/accreditation in facilities management, hospitality, or building management.
• Experience in office relocation and supplier management.
• Understanding of AV systems, ventilation, and connectivity in multi-room venue/office spaces.
• Experience in hospitality or corporate venue management.
• Risk/Hazard management, with the ability to prepare audits for third-party inspections.
• Current first aid certification, along with fire, HAZMAT, and emergency evacuation training.

This is a highly regarded business that is very much in growth mode. There’s never been a better time to join this quality-driven, collaborative, and inclusive firm. Offering an excellent range of benefits including free breakfast and lunch on office-based days, 28 days of holiday, and a discretionary bonus. This will be a fully office-based role, ideal for a driven, quality-led, highly organised, and capable individual looking for pace, responsibility, and variety.

Lily Shippen is a leading business and executive support recruitment agency, specialising in recruiting top talent for roles such as Office & Operations Managers and other business support positions.

We excel in connecting companies with skilled Personal Assistants, Executive Assistants, Private PAs, and Chief of Staff professionals. Our expertise also extends to HR recruitment, allowing us to meet diverse hiring needs across the UK, including London, Manchester, Birmingham, Liverpool, Leeds, and Bristol. Whether you’re looking to hire a dedicated Office Manager or seeking support for high-net-worth individuals and founders, we provide tailored solutions for temporary, permanent, and fixed-term roles.