Personal Assistant to the CEO (Hybrid) – Leading Organisation | Salary: Up to £50,000

We are looking for an established Personal Assistant to provide effective and responsive administrative and organisational support to the Chief Executive Officer, assisting in managing and prioritising their time efficiently.

You will collaborate closely with various departments and stakeholders to ensure seamless communication and coordination, coordinating activities, and managing administrative tasks, ultimately enhancing the CEO's productivity and effectiveness.

Responsibilities Include:

Business Related:

• Diary management, including booking appointments and arranging travel and accommodation.
• Ensure the CEO is fully prepared for all meetings and engagements by collating any necessary paperwork.
• Take dictation of emails, letters, and other correspondence.
• Provide a link between the wider business and the CEO.
• Liaise with the Executive Team in connection with ongoing projects across the business.
• Take minutes of meetings and circulate them to relevant parties.
• Prepare presentations using PowerPoint.
• Filter general information, post, queries, telephone calls, and invitations to the CEO by redirecting or taking forward such contact as appropriate.
• Prepare general correspondence, including drafting letters and emails where appropriate.
• Send correspondence on behalf of the CEO.
• Collate and circulate management information.
• Keep and maintain an accurate record of papers and electronic correspondence.
• Receive visitors and arrange appropriate refreshments.

Personal Related:

• Manage multiple vehicle MOT, servicing, insurance, and tax requirements.
• Ensure council tax, bills, house insurance, and meter readings for holiday property.
• Handle ad hoc projects.

Person Specification:

• Previous experience in a similar role supporting at C-Suite level.
• Excellent knowledge of Microsoft Word, Outlook, Excel, and PowerPoint.
• Ability to create PowerPoint presentations and spreadsheets, including working with formulae.
• Ability to stay calm within a busy working environment.
• Excellent communication skills with the ability to work confidently with all levels.
• Ability to work on own initiative.
• High level of confidentiality.

This is a hybrid role in line with business needs, approximately 3 days per week in the office and 2 from home.

Salary:

The salary for this role is up to £50,000 DOE plus benefits.

Lily Shippen is a leading business and executive support recruitment agency, specialising in recruiting top talent across various sectors, including Personal Assistants, Executive Assistants, Office Managers, and Chief of Staff positions.

As a premier HR recruitment agency, we are dedicated to connecting businesses with exceptional candidates, including those looking to hire a Personal Assistant. Our services extend to secretarial recruitment, ensuring that you find the right professionals to drive your organisation forward. We also support recruitment for founders, businesses, celebrities, and private roles, helping you build high-performing teams. Our expertise spans the UK, including major cities like London, Manchester, Birmingham, Liverpool, Leeds and Sheffield. Whether you need temporary, permanent, or fixed-term contracts, we provide tailored recruitment solutions to meet your unique needs.