Job Title: Personal Assistant

Location: Birmingham
Salary: Up to £36,000 per annum (DOE) plus bonus and benefits
Contract Type: Permanent

A fantastic opportunity has arisen for a Personal Assistant to join a well-respected, friendly, and growing national property organisation on a permanent basis. This is a brand new role within their newly established Birmingham office, which the successful candidate will be able to make their own.

You will be joining a small and close-knit but growing team, based out of stunning offices in Birmingham city centre. The role will support the Midlands Regional Director and Director of Project Management. This position suits someone with previous PA experience who is used to supporting at a senior level.

This role will be four days in the office and one from home as standard.

Key Responsibilities:

• Serve as the right hand to the Midlands Managing Director and Director of Project Management, aiding in leading the Midlands business and optimising day-to-day management routines for enhanced effectiveness.
• Cultivate a close and trusting working relationship, ensuring prompt handling of incoming correspondence.
• Coordinate internal and external communications to maintain consistent messaging.
• Facilitate team development review meetings, ensuring timely completion of tasks.
• Attend key Midlands meetings, oversee action items, and gain a deeper understanding of business operations.
• Manage administrative tasks including diary management, meeting scheduling, travel arrangements, and expense management.
• Prepare and collate various documents such as letters, agendas, reports, and presentations.
• Maintain scheme databases, budget trackers, and contacts databases.
• Assist with IT queries and troubleshooting, utilising standard Office 365 applications.
• Actively engage in company news and communications via the in-house platform.
• Respect confidentiality and act as a brand champion for the company.

Person Specification:

• Previous experience in a PA role supporting at a senior/Director level.
• Proficiency in Microsoft Office 365 suite.
• Proactive with strong initiative.
• Ability to work autonomously and within a team.
• Professional, friendly, and approachable demeanour.
• Exceptional organisational skills and the ability to remain calm under pressure.
• Effective communication skills across varying seniorities.
• Previous property experience is desirable.
• Experience in producing and managing lengthy documents and document management systems is desirable.
• Eagerness to develop within the role and adapt to company growth opportunities.

This is an exciting opportunity to join a highly respected organisation with a low turnover of staff that encourages growth and progression.

Lily Shippen – Experts in Personal Assistant Recruitment in Birmingham

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK, focusing on Birmingham and surrounding areas, from our offices in London and Manchester, as well as servicing international and remote roles.