Team PA – FTSE 250 Organisation
Location: Altrincham (Predominantly Office-Based)
Salary: Up to £35,000 per annum (DOE) plus excellent benefits

A fantastic opportunity has arisen for a Team PA to join a friendly and growing FTSE 250 organisation based in Altrincham on a permanent basis.

This is a dual role, primarily providing PA support to the Executive Committee and wider team, with part-time Office Manager responsibilities to ensure the smooth running of the office. This role is ideal for a team player with previous experience supporting multiple Directors, who is eager to take on a varied and hands-on position.

This is a predominantly office-based role, with the potential to work from home one day per week.

Key Responsibilities

Team PA Responsibilities:

• Managing and maintaining diaries.
• Organising internal and external meetings.
• Supporting the team’s administrative requirements, including preparing documentation, reports, and presentations.
• Coordinating travel and accommodation arrangements.
• Organising events and conferences, including internal staff away days and external events.
• Maintaining electronic filing systems and ensuring GDPR compliance.
• Planning and scheduling training, coordinating delegate attendance.
• Filtering general information, queries, and phone calls as appropriate.
• Attending and minuting meetings as required.
• Assisting with expense submissions for the executive team.

Office Manager Responsibilities (2 days a week):

• Answering the switchboard, directing calls, and taking messages.
• Ensuring the building is accessible each day and secured at the end of the day.
• Preparing meeting rooms, ensuring cleanliness and AV/Teams call setups.
• Greeting visitors and providing refreshments as needed.
• Managing incoming and outgoing mail, distributing and logging invoices/statements.
• Ordering and restocking stationery and kitchen supplies.
• Organising lunch for meetings and clearing away afterwards.
• Managing bookings for meeting rooms and handling relevant email mailboxes.
• Assisting with ad hoc administrative duties, such as filing, scanning, database updates, and report preparation.
• Supporting the organisation of staff social events.
• Ensuring the office is kept clean and presentable.

Person Specification

• Previous experience as a PA.
• Familiarity with diary management, travel bookings, and accommodation arrangements is preferable.
• Excellent communication skills, both written and verbal, across all levels of the business.
• Strong organisational skills and the ability to organise others.
• Proficiency in Word, Excel, PowerPoint, Teams, and Outlook.
• Ability to work both collaboratively within a team and independently.
• Strong workload management skills with the ability to prioritise effectively.
• High attention to detail and the ability to meet tight deadlines.
• Discretion and professionalism when handling confidential or sensitive matters.

Why Join?

This is an exciting opportunity to join a highly regarded organisation that prioritises its employees’ well-being and development.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in connecting exceptional talent with outstanding opportunities across a variety of roles, including Personal Assistants, Executive Assistants, Private PAs, Office Managers, Chief of Staff positions, and Receptionists.

We recruit for temporary, permanent, and fixed-term contracts, supporting businesses across the UK and internationally. Our expertise spans key locations, including London, Manchester, Birmingham, Cheshire, Leeds, Liverpool, Bristol, and Sheffield, as well as servicing remote roles.

Whether you are a candidate looking for your next career opportunity or a business seeking to hire top-tier talent, we are here to help. Contact us today to learn more about this exciting role or discuss your recruitment needs.