Personal Assistant – Not-for-Profit Organisation

Location: Cheadle, South Manchester
Contract: 1-Year Fixed-Term Contract (with potential for extension and permanent position thereafter)
Salary: Up to £35,000 per annum DOE + Benefits

We are delighted to be recruiting for a Personal Assistant to join a highly regarded not-for-profit organisation based in Cheadle, South Manchester.

This is an exceptional opportunity to provide high-level support to the CEO, Deputy CEO, and Trustees. You will play a pivotal role in ensuring the smooth operational running of the organisation by managing the CEO’s workload, activities, and communications, contributing significantly to its success.

This is a full-time, office-based role, ideal for someone who thrives in a fast-paced environment and enjoys a dynamic and meaningful workload.

Key Responsibilities

• Diary Management: Proactively manage the CEO’s complex diary, coordinating meetings, prioritising activities, and avoiding scheduling conflicts.
• Travel Arrangements: Organise all travel, accommodation, and logistical arrangements for the CEO, Deputy CEO, and Trustees for both national and international trips, within budget.
• Meeting Preparation: Prepare materials for CEO and Trustee meetings, ensuring all relevant information is provided in advance and follow up on actions post-meeting.
• Correspondence Management: Handle enquiries and correspondence for the CEO, ensuring responses are timely and delegated where appropriate.
• Administrative Support: Manage and submit expenses for the CEO, Deputy CEO, and Trustees; take accurate minutes during Trustee meetings and ensure timely approval.
• Support for Department Directors: Provide diary management assistance for Department Directors to enhance operational efficiency.
• Stakeholder Engagement: Build and maintain positive relationships with internal and external stakeholders at all levels.

Person Specification

• Experience: Proven experience as a PA or EA, ideally supporting at CEO, Board, or senior management level.
• Skills:
  • Excellent organisational and administrative skills with the ability to prioritise effectively.
  • Proactive and solutions-driven, able to take ownership of tasks and work autonomously.
  • High level of discretion and trustworthiness in handling confidential information.
  • Strong written and verbal communication skills.
• Attributes:
  • Confident, personable, and approachable with a professional demeanour.
  • Flexible and adaptable, with a positive and can-do attitude.
  • A strong team player who can build long-lasting relationships.

Why Join?

This is a fantastic opportunity to work with an inspiring organisation that is truly making a difference globally. You’ll have the chance to contribute meaningfully while developing your skills in a supportive and rewarding environment.

Lily Shippen are experts in recruiting top business support and HR talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, as well as professionals in Generalist HR, L&D, Recruitment, and HR Operations.

We work with clients across the UK, including London, Manchester, Birmingham, Leeds, Bristol, and Sheffield, and beyond, supporting roles on a temporary, permanent, and fixed-term contract basis, including remote and international opportunities.