An urgent opening has arisen for a Personal Assistant to join a global consultancy business on a 4 month Fixed Term contract. This is a fabulous opportunity for a proactive Personal Assistant with fluent German language skills and significant experience of invoicing and financial administration.

The Personal Assistant will support enjoy a varied and demanding role, taking ownership of tasks while working collaboratively with the wider team.

Senior PA with fluent German language skills

Location: London

Salary: £42k plus 13% average bonus (pro rata)

Contract: 4 month FTC

Hybrid: 3 Days in the Office & 2 Days WFH. 

Role Responsibilities:

• Provide high-level PA support, including calendar management, meeting coordination, travel booking, and general administrative tasks.
• Manage invoicing for projects, including creating, reviewing, and processing invoices on a Time & Materials (T&M) basis or fixed fee structure.
• Handle a high-volume workload for approximately 60-80 ongoing projects.
• Process and manage expenses, ensuring proper charge-back to clients.
• Pull timesheet reports from the company system (workday) and process them as part of invoicing.
• Chair bi-weekly invoice meetings with Directors, ensuring updates to the practice project spreadsheet.
• Coordinate and attend monthly finance team meetings and provide detailed updates on project invoicing.
• Prioritise workload effectively, especially during peak periods, to ensure timely and accurate invoicing.
• Liaise with colleagues at all organisational levels to gather necessary information and address any invoicing or project-related queries.

Skills and Experience:

• Previous experience in a PA role with significant exposure to project invoicing and financial administration.
• Proficiency in handling different types of invoices and familiarity with VAT regulations, with the ability to accurately charge back expenses.
• Experience working with supplier and procurement platforms.
• Strong organisational skills and attention to detail.
• Ability to multitask and prioritise tasks under tight deadlines.
• Strong communication and interpersonal skills for effective collaboration.
• Proactive problem-solving approach and ability to work independently.

Lily Shippen – Expert Executive Assistant, Personal Assistant, and Business Support Recruitment in London, Manchester, Cheshire, and Remote

Lily Shippen is a leading recruitment agency specialising in Executive Assistant (EA), Personal Assistant (PA), Office Manager, and Chief of Staff recruitment across London, Manchester, Cheshire, and nationwide. We are renowned for connecting companies with exceptional business support professionals, including EAs, PAs, Receptionists, Private PAs, Office Managers, Operations Managers, and Chief of Staff roles.

Our services cover temporary, permanent, and fixed-term contracts, tailored to your hiring needs. With offices in both London and Manchester, we provide recruitment solutions for businesses locally, nationally, and internationally. Whether you need to hire an Executive Assistant in Manchester or a Personal Assistant in London, Lily Shippen is your trusted partner for finding high-calibre candidates.