Temporary Personal Assistant with Recruitment Experience – Southend (Remote/Hybrid)
Our client, a growing tech recruitment business, is seeking a highly organised and experienced Temporary Personal Assistant to provide vital support to the Founder and his team during a period of transition. This dynamic role is ideal for someone with a strong recruitment or agency background, who can hit the ground running and take the pressure off by managing essential administrative tasks and projects.
Key Responsibilities
- Contract and Compliance Support: Build and maintain contract books, ensure timesheets are correctly logged, and send out completed contracts.
- Client Documentation: Complete and update statements of work, questionnaires, and insurance documentation for corporate clients.
- Office Move Coordination: Organise logistics for the office move from Shenfield to Southend, including liaising with removal services, booking dates, and ensuring office furniture is on-site.
- CRM Migration: Assist with the migration to a new CRM system.
- Team Travel Planning: Organise team trips, including a pre-scheduled work week in Malaga and future similar trips.
- General Administrative Support: Manage day-to-day tasks, such as coordinating updates, ensuring smooth communication, and handling additional ad hoc projects.
Candidate Requirements
- Previous experience in a recruitment or agency environment is essential.
- Proven ability to work independently and handle tasks without requiring close supervision.
- Strong organisational skills with the ability to manage multiple priorities.
- Proficiency in Microsoft Excel and other office software.
- Excellent communication skills and a proactive attitude.
- Flexibility to work remotely with the ability to visit the Southend office as needed (approximately every two weeks, with additional visits during the move).
Contract Details
- This is a temporary role, offering part-time or full-time hours, depending on the candidate’s availability and workload requirements.
- Flexible working arrangements with a mix of remote and in-office support.
About the Role
This role provides the opportunity to take on varied responsibilities and make a real impact within a fast-paced and ambitious recruitment business. From supporting compliance and client documentation to organising office logistics and team travel, you will be the Founder’s right hand, ensuring the smooth running of the business during a busy period.
Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private roles.
Our recruitment services also span HR roles across the UK, including London, Manchester, Liverpool, Birmingham, Leeds, Bristol, and Sheffield. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also recruit for Chief of Staff positions in various locations.