Personal Assistant
Location: Leeds City Centre
Contract: 13-Month Fixed Term (Covering Maternity Leave)
Salary: Up to £37,000 per annum (DOE) plus excellent benefits

A fantastic opportunity has arisen for a Personal Assistant to join a leading financial services organisation in Leeds city centre on a fixed-term basis. This role will cover maternity leave and involves working alongside a welcoming and friendly team.

Candidates must have previous PA experience to be considered and should be either immediately available or on a short notice period. This is a full-time office-based role that will suit someone confident in providing high-calibre, hands-on support to a dynamic team.

Key Responsibilities:

• Manage diaries, organise travel arrangements, and support with meeting facilities.
• Conduct research and analysis.
• Prepare, proofread, and format materials in Outlook, Word, Excel, and PowerPoint.
• Handle administrative tasks, including expenses, invoices, and audit documentation.
• Deliver proactive, high-level support to ensure seamless team operations.
• Assist the Office Manager with client services and collaborate with peers across multiple offices.
• Build and maintain strong relationships internally and externally.
• Organise and manage events, maintaining guest lists and ensuring all requirements are met.
• Maintain the work-in-progress database weekly.
• Evaluate and improve systems and procedures to ensure best practices.
• Manage meeting room bookings and set up meeting rooms with necessary materials.
• Provide front-of-house service and a meet-and-greet for external parties.
• Manage telephone calls, take messages, and respond to queries.
• Order and collate stationery and office provisions.
• Support the wider team with flexibility in tasks and working hours.

Person Specification:

• Minimum of 5 years of PA experience.
• Ability to work in a fast-paced and deadline-driven environment.
• Well-presented, professional, and confident.
• Ability to build long-standing relationships with all levels of seniority, both internally and externally.
• Excellent attention to detail, as well as verbal and written English skills.
• Proven ability to multitask and proactively initiate tasks.
• Team player who is flexible and adaptable.
• Excellent knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Hours of Work:

• Five days per week, core hours 09:00-17:30.
• Flexibility required for occasional extended hours to complete tasks.

This is an excellent opportunity to work for a highly regarded organisation that prioritises looking after their staff.

Lily Shippen – Experts in Personal Assistant Recruitment

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.