Personal Assistant / Team Secretary – Professional Services – Leeds City Centre (Hybrid)

Our client, the UK’s leading organisation in their sector, is seeking an experienced and dynamic Personal Assistant / Team Secretary to support a Director and provide broader administrative support to the team. Based in the heart of Leeds City Centre, this is an exciting opportunity to join a reputable company during a period of growth and change.

This hybrid role is perfect for someone with previous professional services experience who thrives in a fast-paced environment and enjoys being part of a supportive team.

Key Responsibilities

• Manage and maintain the Director’s electronic diary and email account, including filtering emails, highlighting urgent correspondence, and responding or delegating as appropriate.
• Support senior team members with diary management.
• Provide administrative assistance, including document formatting, PowerPoint presentation creation, and producing reports.
• Professionally liaise with internal and external stakeholders to schedule meetings, prioritise matters, and ensure timely responses.
• Understand the organisation’s meeting calendar and reporting structures, implementing appropriate administrative support for these activities.
• Prepare draft reports and quality documents or presentations as required.
• Undertake ad-hoc research tasks on behalf of the Director.
• Coordinate travel and accommodation to maximise the Director’s time effectively.
• Support the Director with expense and credit card reconciliations.
• Assist with team holiday coordination and starter/leaver checklists.

Person Specification

• Previous experience supporting at Director level, ideally in a professional services environment.
• Proficient in Microsoft Office packages, including Outlook, Word, Excel, and PowerPoint.
• Proactive, with the ability to take ownership of tasks and use initiative.
• Discreet and professional in all dealings with sensitive information.
• Team-oriented, with excellent relationship-building skills across internal and external stakeholders.
• Organised, detail-focused, and able to prioritise effectively in a busy environment.

Details and Benefits

• Salary: Circa £32,500 per annum (DOE).
• Working Arrangement: Hybrid role, based in Leeds City Centre.
• Benefits:
  • Highly competitive pension scheme.
  • Bonus scheme.
  • 24 days of annual leave plus bank holidays.
  • Life insurance (4x annual salary).
  • Group income protection insurance.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit for a wide range of roles, including Personal Assistants, Executive Assistants, Office Managers, Chief of Staff positions, and HR roles, connecting businesses with exceptional talent.

Our expertise includes recruiting PAs for professional services firms in Leeds, as well as other key locations such as London, Manchester, Birmingham, Bristol, Sheffield, and internationally. Whether you’re hiring for temporary, permanent, or fixed-term contracts, we specialise in matching businesses with outstanding candidates who excel in administrative and organisational support roles. Let us help you find the perfect fit for your organisation.