Personal Assistant (12-Month FTC)
Location: City of London

We are delighted to be working with a global investment business renowned for its collaborative, welcoming, and professional working environment to hire a Personal Assistant on a 12-month fixed-term contract. This role will support three MDs and a small team of analysts (largely self-sufficient), offering an integral and valued contribution to the organisation.

Key Responsibilities:

• Diary Management: Coordinating and managing extensive diaries, organising and rescheduling meetings, and handling all associated logistics (dial-ins, video conferences, travel, meeting rooms, and catering). Ensuring the diary accurately reflects all commitments, including private ones.
• Global Travel Management: Arranging all travel logistics, including airport transfers, accommodation, visas, and admin. Preparing detailed travel itineraries.
• Inbox Management: Acting as a gatekeeper, flagging emails requiring action, responding on behalf of the MDs where appropriate, and keeping inboxes decluttered and organised.
• Proactive Problem Solving: Anticipating potential issues and resolving them proactively.
• CRM Management: Logging client meetings and meeting notes in the CRM system.
• Event Organisation: Organising client lunches, dinners, and entertainment, both internally and externally.
• Expense Reconciliation: Managing and submitting expenses via Concur.
• Relationship Building: Building strong working relationships with team members, secretaries, and staff across the business, as well as clients, industry peers, and senior management.
• Client Documentation: Preparing invoices, mandate letters, and other documentation for client pitches.
• Personal Errands: Providing occasional personal support to the MDs as required.

About You:
This role is ideal for an experienced Personal Assistant who thrives in a fast-paced, professional environment. The ideal candidate will be:

• Highly organised with exceptional attention to detail.
• Proficient in managing complex diaries and travel arrangements.
• Skilled in building and maintaining professional relationships.
• Experienced with expense management systems like Concur.
• Proactive, resourceful, and adept at problem-solving.
• Familiar with CRM systems and confident in managing client-related tasks.

Why Join?
This is a fantastic opportunity to work with a prestigious global organisation that values its employees and fosters a collaborative and inclusive culture. You will play a key role in supporting senior leaders while contributing to a highly respected team.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households.

Our recruitment services span HR roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol. Whether you're looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also offer a virtual assistant service and recruit for Chief of Staff positions across multiple locations.