Practice Assistant
Location: City of London (Full-Time, Permanent)
Salary: £35,000–£42,000 per annum (DOE)

A brilliant opportunity has arisen for a Practice Assistant to join a leading professional services firm based in the heart of the city on a permanent, full-time basis.

This global law firm boasts a fantastic culture, making it an excellent place to work. This role is perfect for someone with prior administration experience (ideally as a Legal Secretary) within a professional services environment, seeking a busy role supporting a growing department.

The successful candidate will gain valuable exposure in a fast-paced environment, working for a reputable and well-regarded organisation in their sector.

Key Responsibilities

• Managing calendars proactively, scheduling calls/meetings, ensuring all supporting papers/information are available, and handling follow-ups as needed.
• Acting as a first point of contact for the department, fielding calls, emails, correspondence, and meeting requests, and responding on behalf of the team when appropriate.
• Assisting with the invoicing process, obtaining authorisation, and liaising with accounts for timely payment.
• Monitoring unpaid bills and addressing them with Accounts as required.
• Organising business breakfasts, dinners, or smaller events, and assisting fee-earners with expenses.
• Supporting the team in managing the client/matter lifecycle, ensuring all required documentation is obtained, issued, and correctly stored according to procedures.

Person Specification

• Proven experience in an administration role within professional services (ideally as a Legal Secretary).
• Previous experience supporting Partners.
• Ability to maintain confidentiality and handle sensitive issues.
• Highly organised, methodical, and adept at juggling multiple priorities.
• Strong IT skills, particularly in Microsoft Word and Excel.
• Excellent attention to detail and accuracy.
• Proactive with a 'can do' attitude, taking the initiative where required.
• Strong teamwork skills.
• Willingness and enthusiasm to learn.

Why Join?
This is a fantastic opportunity for a Legal Secretary to gain further experience within a professional organisation undergoing an exciting period of growth. You will work within a supportive team and be a valued member of staff.

Compensation and Benefits

• Salary: £35,000–£42,000 per annum (dependent on experience).
• Opportunity to grow within a globally respected organisation.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in connecting exceptional talent with organisations across industries, including professional services, law, finance, and more. Our expertise extends to recruiting for Personal Assistants, Executive Assistants, Legal Secretaries, Practice Assistants, Office Managers, and Chief of Staff positions.

We provide tailored recruitment solutions for temporary, permanent, and fixed-term contract roles, helping businesses find top talent to support their teams. Our services span locations across the UK, including London, Manchester, Birmingham, Leeds, and Bristol, as well as international and remote roles.

Whether you're looking for a Personal Assistant to help manage busy schedules, a Practice Assistant to streamline operations, or a Chief of Staff to drive business strategy, Lily Shippen ensures the right fit for your needs. Our dedicated team understands the importance of finding skilled professionals who thrive in fast-paced environments and deliver exceptional results.