Position: PA to VP Global Transformation & VP Global Billing (Full-Time, Permanent)
Location: Manchester
Industry: Global Business/Operations

Our client, a global organisation, is seeking a proactive Personal Assistant (PA) to provide high-level support to the VP of Global Transformation and VP of Global Billing. This is a critical role supporting the delivery of solution designs and global billing operations. You will be a strategic thinker who can work autonomously, take ownership of tasks, and enhance your profile within the business. This is an exciting opportunity to work closely with senior leadership in a dynamic, fast-paced environment, while also leading on colleague engagement and Manchester Campus initiatives.

Key Responsibilities:

• Provide full PA support to the VPs of Global Transformation and Global Billing, including administrative assistance for their teams.
• Act as a proxy for your VPs on site management issues, collaborating with Facilities and Technology teams.
• Coordinate and lead staff engagement activities focused on morale, wellbeing, fundraising, and global awareness initiatives.
• Be the first point of contact and "face" of the Manchester Campus, ensuring smooth operations and supporting with Campus Health & Safety.
• Arrange complex global travel and itineraries for the VPs and senior teams, ensuring all travel arrangements are seamlessly managed.
• Organise high-profile visits, including offsite activities and onsite programmes, and manage events such as strategic team-building sessions and corporate gatherings.
• Process expenses for VPs and assist the teams with their expense management.
• Oversee new joiner onboarding, including IT kit requests, system access, and building access arrangements.
• Raise, monitor, and receipt purchase orders for relevant departments.
• Draft and collate PowerPoint presentations for meetings and deliver presentations when required.
• Arrange onsite and offsite events, leveraging contacts for catering, entertainment, and venue management.
• Take meeting minutes, noting action points, and follow up on tasks as necessary.
• Provide cover for other PAs, offering insight into other areas of the business.

Person Specification:

• Previous PA experience supporting senior leadership, ideally in a global business or corporate environment.
• Excellent organisational and communication skills, with the ability to manage complex travel arrangements and high-profile events.
• Strategic thinker with the ability to work autonomously and take ownership of tasks.
• Strong interpersonal skills, capable of building relationships across teams and levels.
• Proficiency in Microsoft Office (especially PowerPoint) and expense management systems.
• Experience with staff engagement and knowledge of health and safety is advantageous.

Salary and Benefits:

• Competitive salary, dependent on experience.
• Comprehensive benefits package, including pension, healthcare, and more.
• Opportunity to work in a high-impact role within a global organisation.

If you’re a strategic, proactive PA looking to take the next step in your career, apply today!

Lily Shippen – Leading PA Recruitment in Manchester

At Lily Shippen, we specialise in recruiting top-tier Personal Assistants, Executive Assistants, HR professionals, and Business Support roles across Manchester, London, and the UK. Our expert recruitment services cover temporary, permanent, and fixed-term contract roles, helping businesses find exceptional talent to support their operations.

With offices in Manchester and London, we provide comprehensive recruitment solutions for companies across the UK and internationally.