Personal Assistant and Office Manager (12-Month Maternity Cover)
Location: Manchester City Centre (Hybrid, Part-Time)

An exciting opportunity has arisen for a Personal Assistant and Office Manager to join a forward-thinking software company based in the heart of Manchester City Centre. This is a 12-month maternity cover role, offered on a part-time basis of approximately 30 hours per week. Working hours and patterns are flexible and can be negotiated to suit the successful candidate.

This unique position will see you working with a passionate team during an exciting period of growth for the business. It offers autonomy, the chance to make a real impact, and the opportunity to be part of a dynamic, innovative organisation.

Key Responsibilities:

Office Manager Duties:

• Overseeing the smooth running of the office and acting as the first point of contact for employees and visitors.
• Organising employee engagement activities, including weekly breakfasts, drinks, and ad hoc events such as quizzes, incorporating team feedback.
• Managing office safety and security requirements, ensuring audits and certifications are up to date.
• Building and maintaining positive relationships with suppliers, ensuring they meet quality and security standards.
• Maintaining physical asset records and ensuring equipment is in good working order.

Personal Assistant Duties:

• Acting as the right hand to the Chief of Staff (CoS), supporting key strategic initiatives and ensuring timely progress.
• Managing the CEO’s administrative tasks, including calendar management, travel arrangements, and email organisation.
• Preparing meeting materials, attending meetings to take notes, and following up on action items.
• Providing centralised support to the leadership team, ensuring processes and information are clear and accessible.
• Supporting operational activities across the business, including tender requirements and recruitment processes.
• Managing the onboarding experience for new starters, ensuring alignment with company culture and values.
• Overseeing the travel management system, handling queries, and managing group or event bookings.

Person Specification:

• Previous experience in a similar role, with start-up environment knowledge being a bonus.
• Excellent verbal and written communication skills.
• Strong organisational skills with the ability to multitask and manage time effectively.
• Passionate about equality, diversity, and inclusion, and committed to contributing to the company’s culture and growth.
• A natural diplomat, with the ability to adapt positively to changing requirements.

Benefits:

• Flexible working hours.
• Brand-new tech/computer equipment.
• Company pension (NEST).
• 25 days of annual leave (plus Bank Holidays).
• Employee Assistance Programme.
• Perks Platform offering benefits, discounts, and deals.
• Contemporary city centre office.
• Cycle-to-Work scheme.
• Smart Health Platform.
• Private healthcare.

Salary: Up to £30,000 per annum (DOE) plus benefits.

This role benefits from hybrid working, with hours and working patterns open to negotiation.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households.

Our recruitment services span HR roles across the UK, including Manchester, London, Birmingham, Leeds, and Bristol. Whether you're looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also offer a virtual assistant service and recruit for Chief of Staff positions across multiple locations.