Personal Assistant
Location: Manchester City Centre
Salary: Up to £45,000 per annum (DOE) plus benefits

An exciting opportunity has arisen for an experienced Personal Assistant to join a forward-thinking pharmaceutical company based in stunning offices in Manchester city centre on a permanent basis. This is a brand-new role supporting an influential Chief Commercial Officer within a fast-paced, dynamic, and friendly company.

This is a hybrid role, typically requiring 2 days in the office and the remainder working from home. The position will suit a proactive self-starter with previous experience supporting at a senior, C-suite, or Board level.

Duties will include:

Administrative Support:

• Managing calendars, schedules, and appointments.
• Arranging and coordinating travel itineraries, accommodation, and logistics.
• Preparing and organising documents, reports, presentations, and other materials for meetings.
• Handling expense reports, invoices, and other financial documents with accuracy and attention to detail.

Communication and Liaison:

• Serving as a primary point of contact for internal and external stakeholders, including clients and vendors.
• Managing emails, phone calls, and correspondence, ensuring timely responses and appropriate prioritisation.
• Facilitating effective communication within the commercial team and across other departments.
• Drafting, proofreading, and editing correspondence, memos, and other written communications.

Meeting Coordination and Support:

• Organising and coordinating meetings, conferences, and events, including logistics and agenda preparation.
• Attending meetings as required, recording minutes, and distributing follow-up action items.
• Preparing meeting materials, ensuring accuracy and completeness.

Project Assistance:

• Providing support for commercial projects, including research and data analysis.
• Assisting in the coordination and implementation of project plans, tracking progress and milestones.
• Collaborating with cross-functional teams to ensure project objectives are met within established timelines and budgets.

Confidentiality and Discretion:

• Handling sensitive and confidential information with discretion and professionalism.
• Maintaining confidentiality regarding business strategies and financial data.
• Exercising sound judgment in all communications and interactions.

Continuous Improvement:

• Identifying opportunities for process improvements and efficiency enhancements.
• Proactively seeking ways to streamline administrative processes and enhance overall effectiveness.

Person Specification:

• Proven experience as an Executive Assistant or Personal Assistant, preferably in a commercial environment.
• Excellent organisational skills with the ability to prioritise tasks and manage multiple deadlines.
• Strong communication skills, both written and verbal, with a high level of professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Discretion and confidentiality in handling sensitive information.
• Ability to work independently with minimal supervision and as part of a team.
• Flexibility and adaptability to changing priorities and dynamic work environments.
• Ability to speak an additional European language is a bonus but not a requirement.

This is a brilliant opportunity to join a reputable organisation that encourages collaboration and growth. You will be part of a friendly and welcoming environment, allowing you to add real value.

Lily Shippen – Experts in Personal Assistant Recruitment

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.