Personal Assistant & Office Manager – Creative Organisation
Location: Castlefield, Manchester
Salary: Up to £35,000 per annum (DOE)
Contract: Permanent, Full-Time, Office-Based

We have a fantastic opportunity for an experienced Personal Assistant & Office Manager to join a well-regarded creative organisation in Castlefield, Manchester. This all-encompassing role is ideal for a proactive and organised individual who will be the ‘go-to’ person within the office, managing day-to-day studio operations and providing essential support to the Chairman and Managing Director. Your attention to detail, initiative, and ‘can-do’ attitude will be invaluable as you help keep everything running smoothly.

Duties will include:

Personal Assistance

• Support the Chairman and Managing Director with diary and email management, as well as personal commitments.
• Handle incoming calls, inquiries, and meeting coordination.

Office Management

• Manage phone and post, greet clients, coordinate meeting room setups, and organise social events.
• Maintain office supplies and ensure a clean and organised office environment.

Administration

• Liaise with IT providers, manage server backups, and support document control.

Marketing & PR

• Assist with website and social media updates; support brochure and presentation creation (InDesign experience desirable).

Financial Administration

• Issue invoices, support with bookkeeping, and manage office subscriptions and bills.

HR Administration

• Assist with recruitment, onboarding, policy updates, and organising CPD events.

Person Specification:

• Minimum 5 years' experience in a similar role.
• Proficient in Microsoft Office (Word, Excel); InDesign experience is a plus.
• Excellent communication skills, numeracy, and professionalism.
• Detail-oriented, proactive, and capable of managing multiple priorities with ease.

This is an exceptional opportunity to join a collaborative and friendly team within a creative environment where hard work and dedication are highly valued.

Working Hours:
Office-based role, 9:00 am – 5:30 pm, Monday to Friday.

Lily Shippen – Experts in PA and Office Support Recruitment Across the UK

Lily Shippen’s business support team specialises in recruiting top-tier Personal Assistants, Executive Assistants, Private PAs, and Office Managers for temporary, permanent, and fixed-term roles. Operating from our offices in London and Manchester, we connect businesses with exceptional talent across the UK and internationally.