Posted on June 14, 2024
Personal Assistant Scotland £35000 - £50000 per year Permanent

Emma Hulbert

Senior Principal Consultant

A fantastic opportunity has arisen for a Personal Assistant to join a reputable commodities organisation based in Scotland on a permanent basis.

This is a varied and hands-on role supporting the CEO of a business with a global reach. The company are based in Greenock and it is a full-time office based role.

There is scope for this role to grow over time, for the right candidate. The position would suit someone with previous experience supporting at a senior level, for whom no job is too big or too small.

Duties will include:

  • Full diary management
  • Organising meetings
  • Arranging travel, visas and accommodation where necessary for CEO and other staff
  • Sending out comms on behalf of the CEO
  • Co-ordinating Christmas cards & gifts
  • Arranging Christmas night out
  • Arranging events and dinners when required
  • Making invites and maintaining invite list
  • Co-ordinating Manchester United matches, guests, travel
  • Managing several mailboxes
  • Dealing with mail both business and personal
  • Meeting and greeting visitors/customers
  • Ensuring smooth running of any visits
  • Dealing with all bookings internal for meeting rooms
  • Summarising bank statement on a monthly basis
  • Ensuring smooth running of the office including inventory and supplies
  • Liaising with landlord on repair work, keys/FOBS and any office work required
  • Liaising with office contractors/suppliers as appropriate
  • Compose & send out introduction and follow up emails
  • Compose general correspondence
  • Low-level HR support including sending out reference checks, tracking annual leave etc
  • Private support including supporting members of family, helping with birthday events, trips, vechicle admin, utilities for properties, liaising with agents and dealing with personal bank accounts

Person Specification:

  • Previous experience in a PA role supporting at a senior/CEO level
  • Ability to use initiative and be proactive
  • Confident spinning multiple plates and working in a fast-paced environment
  • Team player who is happy to get their sleeves rolled up and stuck in
  • Professional, discrete and trustworthy
  • Flexible and adaptable when needed to meet business needs
  • Excellent verbal and written communication skills
  • Proficient in Microsoft packages including Word, Outlook, PowerPoint and Excel
  • Well presented and able to build rapport within all levels of seniority both internally and externally

This is an excellent opportunity for a high-calibre PA who thrives in a varied and busy role where no two days are the same.

You will be joining a reputable and friendly organisation where you will feel valued and supported.

Salary is depending on experience but between £35,000- £50,000 per annum plus benefits

Lily Shippen are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs and Office Managers as well as Generalists, L&D, Recruitment (Experienced and Graduate) and HR Operations, on a temporary, permanent and fixed-term contract basis. We work with clients across the UK from our offices in London and Manchester, as well as servicing international and remote roles.