Job Title: Personal Assistant
Location: Greenock, Scotland
Salary: £35,000 - £50,000 per annum (DOE) plus benefits

A fantastic opportunity has arisen for a Personal Assistant to join a reputable commodities organisation based in Greenock, Scotland on a permanent basis. This varied and hands-on role supports the CEO of a business with a global reach and is full-time office-based.

There is scope for this role to grow over time for the right candidate. The position would suit someone with previous experience supporting at a senior level, for whom no job is too big or too small.

Key Responsibilities:

• Full diary management and organising meetings.
• Arranging travel, visas, and accommodation for the CEO and other staff as necessary.
• Sending out communications on behalf of the CEO.
• Coordinating Christmas cards and gifts, as well as arranging the Christmas night out.
• Organising events and dinners when required, including invitations and maintaining the invite list.
• Coordinating Manchester United matches, guests, and travel arrangements.
• Managing several mailboxes and handling both business and personal mail.
• Meeting and greeting visitors/customers and ensuring smooth running of any visits.
• Handling all internal bookings for meeting rooms.
• Summarising bank statements on a monthly basis.
• Ensuring the smooth running of the office, including inventory and supplies management.
• Liaising with the landlord for repair work and office requirements.
• Coordinating with office contractors and suppliers as appropriate.
• Composing and sending out introduction and follow-up emails, as well as general correspondence.
• Providing low-level HR support, such as sending out reference checks and tracking annual leave.
• Offering private support to family members, assisting with birthday events, trips, vehicle administration, utilities for properties, liaising with agents, and managing personal bank accounts.

Person Specification:

• Previous experience in a PA role supporting at a senior/CEO level.
• Ability to use initiative and be proactive.
• Confident in managing multiple tasks in a fast-paced environment.
• Team player who is willing to roll up their sleeves and get involved.
• Professional, discreet, and trustworthy.
• Flexible and adaptable to meet changing business needs.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office packages including Word, Outlook, PowerPoint, and Excel.
• Well-presented and able to build rapport with individuals at all levels of seniority both internally and externally.

This is an excellent opportunity for a high-calibre PA who thrives in a varied and busy role where no two days are the same. You will be joining a reputable and friendly organisation in Greenock, Scotland where you will feel valued and supported.

Lily Shippen – Experts in Personal Assistant Recruitment

Lily Shippen’s business support team are experts in recruiting top business support and Human Resources talent, including PAs, EAs, Receptionists, Private PAs, and Office Managers, as well as Generalists, L&D, Recruitment (Experienced and Graduate), and HR Operations, on a temporary, permanent, and fixed-term contract basis. We work with clients across the UK, focusing on opportunities in Scotland and beyond.