Personal Assistant to CEO – Commodities Organisation
Location: Greenock, Scotland
Salary: £35,000 - £50,000 per annum (DOE)
Contract Type: Permanent, Full-Time (Office-based)

An outstanding opportunity has arisen for a proactive and adaptable Personal Assistant to join a reputable commodities organisation in Greenock, Scotland, supporting the CEO. This is a varied, hands-on role in a company with global reach, ideal for someone who enjoys taking on a range of tasks and has experience supporting senior executives.

About the Role:
As the Personal Assistant to the CEO, you will be responsible for managing day-to-day operations, from diary management to event coordination, travel arrangements, and providing private support. This is a unique role that combines traditional PA duties with responsibilities in office management and low-level HR support, making it ideal for a high-calibre professional who thrives in a busy and fast-paced environment.

Duties Include:

• Diary and Schedule Management: Full diary management, including organising meetings.
• Travel Coordination: Arrange travel, visas, and accommodation for the CEO and other staff as needed.
• Communications Support: Draft and send communications on behalf of the CEO, coordinating Christmas cards and gifts.
• Event Planning: Organise events and dinners, manage invites, and coordinate Manchester United match attendance for guests.
• Mailbox Management: Oversee several mailboxes, handling both business and personal correspondence.
• Visitor Coordination: Welcome and manage visitors, ensuring smooth operations during any on-site meetings or events.
• Office Management: Ensure office operations run smoothly, maintaining inventory, handling repairs, and liaising with landlords and contractors.
• Financial Administration: Summarise bank statements monthly and manage personal financial tasks for the CEO.
• HR Support: Assist with low-level HR tasks, including reference checks and tracking annual leave.
• Private Support: Provide support with family-related events, trips, vehicle administration, and property management.

Person Specification:

• Experience: Proven experience as a PA at a senior or CEO level.
• Proactive and Adaptable: Able to take initiative and effectively manage multiple responsibilities.
• Team Player: Willing to assist where needed, with a hands-on approach.
• Professional and Discreet: Trustworthy with excellent attention to confidentiality.
• Flexible and Resilient: Adaptable to meet evolving business needs.
• Communication Skills: Strong verbal and written communication skills.
• IT Proficiency: Skilled in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel).
• Personable and Presentable: Able to build rapport at all levels, both internally and externally.

This is an excellent opportunity for a high-calibre PA who thrives in a varied role where no two days are the same. You’ll join a reputable and friendly organisation that values and supports its team members.

Lily Shippen – Leading Recruitment Specialists in Business Support and Human Resources Across the UK

Lily Shippen’s team are experts in sourcing top business support professionals, including Personal Assistants, Executive Assistants, Office Managers, and HR specialists. With offices in London and Manchester, we offer recruitment solutions for temporary, permanent, and fixed-term roles across the UK, servicing both national and international positions.