Part-Time Receptionist/Executive Assistant – 12-Month Maternity Cover
Location: Barbican, London (Office-based)
Contract Type: 12-month fixed-term maternity cover
Working Days: Monday-Thursday
Salary: Up to £37,000 per annum (DOE) + benefits

An exciting opportunity has arisen for a proactive and versatile Receptionist/Executive Assistant to join a close-knit, friendly team based in Barbican, London. This role is ideal for someone with previous experience in a similar role, who enjoys working in a supportive environment and thrives in a hands-on, busy position. This office-based role covers a 12-month maternity contract, working Monday-Thursday.

About the Role:
As a key member of the team, you’ll handle a variety of tasks from greeting visitors to supporting executive-level responsibilities. This role offers the chance to add real value within a collaborative environment where everyone gets involved.

Duties and Responsibilities:

• Reception Duties: Welcome visitors, manage sign-in/out, answer calls, and maintain a tidy reception area.
• Mail Management: Monitor external mailbox, distribute incoming mail, and handle courier packages.
• Administrative Support: Assist with filing, photocopying, data entry, and other administrative tasks.
• Office Supply Management: Manage office supplies, including stationery, snacks, beverages, and cleaning products.
• Meeting Room Coordination: Oversee bookings and ensure meeting rooms are equipped and ready.
• Event and Catering Coordination: Collaborate with Executive Assistants to cater for meetings and internal events.
• Social and Fundraising Events: Organise charity lunches, social events, and office celebrations (e.g., birthdays, welcome events).
• EA Support: Assist with diary management, travel arrangements, expenses, and meeting administration as needed.

Person Specification:

• Previous experience in a receptionist role with EA-related responsibilities.
• Strong communication, interpersonal, and organisational skills.
• Proficiency in Microsoft Office Suite.
• Ability to multitask, maintain confidentiality, and handle sensitive information with discretion.
• Flexibility in working hours (typically 8:30 am - 5:30 pm) as needed.

This is a fantastic opportunity to join a reputable and welcoming organisation in a role that provides variety and the chance to make a meaningful impact.

Lily Shippen – Specialists in Recruiting Receptionists, Executive Assistants, and Business Support Professionals in London and Across the UK

Lily Shippen’s business support team are experts in connecting skilled Receptionists, EAs, and business support professionals with leading companies. With offices in London and Manchester, we provide recruitment solutions for temporary, permanent, and fixed-term roles across diverse industries. Whether you're hiring a Receptionist in London or an EA in Manchester, Lily Shippen is your trusted partner for finding top-tier talent.