Part-Time Receptionist
Location: City of London
Salary: £15 - £16 per hour plus holiday pay (depending on level of previous experience)
Contract: Temporary (3-month assignment with potential for permanent conversion)

A fantastic opportunity has arisen for a Part-Time Receptionist to join a global insurance firm located in the City of London. The successful candidate will work Mondays to Thursdays in the office from 8:45 am to 5:15 pm and must be ready to commit to a busy and dynamic role for the duration of the assignment.

Working alongside another full-time Receptionist, you will play a key role in managing all aspects of the front-of-house (FOH) service seamlessly. This busy reception role is ideal for someone with impeccable communication skills, who is ready to welcome guests and deliver a first-class reception service to all visitors.

Key Responsibilities:

• Answer all calls in a timely and professional manner.
• Greet visitors (clients/brokers) with a warm, welcoming, and positive attitude.
• Serve as the main point of contact for all staff, providing support and information when needed.
• Coordinate the meeting room schedule and ensure special requirements in terms of setup and equipment are met.
• Replenish stock of all office stationery supplies.
• Ensure visitor lounge and reception areas are kept tidy and clean.
• Support with projects as required, accepting direction from all departments.
• Check mail and distribute/scan accordingly.
• Prepare outgoing courier packages and monitor for delivery.
• Liaise with catering regarding hospitality requests for internal/external meetings.
• Provide Health & Safety support, including carrying out bi-weekly housekeeping inspections and maintaining the First Aid box.

Additional Administrative Duties:

• Book travel for staff, including flights, rail, car transfers, and hotel bookings.
• Process expenses as required.
• Order business cards and manage office documentation.
• Archive business documentation no longer required to be held on-site.
• Maintain accurate reports on visitor badge requests and counts for audit purposes.
• Assist in the onboarding process for new hires.
• Report maintenance issues to building maintenance as appropriate.

Skills and Experience:

• Reception and office administration experience in a professional, corporate environment is essential.
• Experience within an insurance or reinsurance firm would be a distinct advantage.
• Ability to represent the business to clients in a positive and professional manner.
• Excellent interpersonal and telephone skills.
• Strong team player with the ability to work effectively in a fast-paced environment.
• Proficient in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook) and Adobe Acrobat.

This role offers a competitive hourly rate of £15 - £16 plus holiday pay, making it a fantastic opportunity for a motivated individual looking to gain experience in a prestigious corporate environment in the heart of London.

Lily Shippen – Experts in Receptionist Recruitment

Lily Shippen’s business support team specialise in recruiting top secretarial, office administration, and business support talent in the City of London. If you’re seeking a new opportunity as a Receptionist or looking to hire one for your organisation, we provide tailored recruitment solutions for both temporary and permanent positions. Our expertise ensures we connect businesses with exceptional candidates in the insurance sector and beyond.