Part Time Receptionist – Global Insurance Firm
Location: South West London
Salary: £16 - £18 per hour plus holiday pay (DOE)
Contract: Temporary (3-month assignment with potential for permanent conversion)

A brilliant opportunity has arisen for a Part Time Receptionist to join a global insurance firm based in South West London on a temporary basis. The successful candidate will work Mondays to Thursdays in the office from 8:45 AM to 5:15 PM and must be happy to commit to this 3-month assignment.

Working alongside another full-time receptionist, you will play a key role in managing all aspects of the front-of-house (FOH) service seamlessly. This very busy reception role is ideal for someone with impeccable communication skills, ready to welcome guests and deliver a first-class reception service to all visitors in the office.

Applicants MUST bring demonstrable experience of working in a corporate, professional environment, in a very busy front-of-house role.

Key Responsibilities:

• Answer all calls in a timely and professional manner.
• Greet visitors (clients/brokers) with a professional, welcoming, and positive attitude.
• Serve as the main point of contact for all staff, providing support and information when needed.
• Coordinate the meeting room schedule and ensure special requirements in terms of setup and equipment are met.
• Replenish stock of all office stationery supplies.
• Ensure visitor lounge and reception areas are kept tidy and clean.
• Support with projects as required, accepting direction from all departments.
• Check mail and distribute/scan accordingly.
• Prepare outgoing courier packages and monitor for delivery.
• Liaise with catering regarding hospitality requests for internal/external meetings.
• Provide health and safety support, carrying out bi-weekly housekeeping inspections and maintaining the first aid box.

Additional Administrative Duties:

• Travel booking for staff, including flights, rail, car transfers, and hotel bookings.
• Expense processing as required.
• Ordering business cards.
• Archiving of business documentation no longer required on site.
• Keep accurate reports on visitor badge requests and counts for audit purposes.
• Filing and bookkeeping as requested for office issues.
• Provide administrative assistance to any internal visitors.
• Assist in the coordination of the onboarding process for new hires.
• Report maintenance issues to building maintenance, as appropriate.

Skills and Experience:

• Reception and office administration experience in a professional, corporate environment essential.
• Experience within an insurance/reinsurance firm would be a distinct advantage.
• Ability to represent the business to clients in a positive and professional manner.
• Excellent interpersonal and telephone skills.
• Ability to work with a team-oriented approach and with social competence.
• Ability to work effectively in a fast-paced environment.
• Ability to organise efficiently.
• Intermediate computer skills, including PowerPoint, Word, Excel, Outlook, and Adobe Acrobat.

This role will pay £16-£18 per hour plus holiday pay (depending on the level of previous experience).

Lily Shippen – Experts in Business Support Recruitment

Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, including opportunities in South West London, from our offices in London and Manchester, as well as servicing international and remote roles.