Team Secretary (12-Month Maternity Cover)
Location: Manchester City Centre (Full-Time, Hybrid after Training)
Salary: Up to £32,000 per annum (DOE) plus benefits

A brilliant opportunity has arisen for a friendly and professional Team Secretary to join a reputable financial services organisation on a 12-month contract covering maternity leave.

The role is based out of the Manchester city centre office and will be full-time office-based, with the potential for one day per week working from home upon completion of handover/training.

This varied and busy position involves providing secretarial support to a busy team, covering a wide range of administrative tasks. You will join a close-knit team and work with individuals at varying levels of seniority.

Key Responsibilities:

• Managing team members’ diaries using Microsoft Outlook.
• Arranging effective and accurate travel schedules.
• Producing accurate correspondence and preparing PowerPoint presentations aligned with branding.
• Organising and coordinating internal and external lunches/meetings.
• Preparing new client documentation, ensuring compliance with regulatory guidelines.
• Handling invoicing and processing expenses.
• Answering incoming telephone queries.
• Maintaining the filing system, including electronic filing, client filing, and archiving.
• Monitoring inboxes and dealing with urgent matters appropriately.
• Printing and binding presentations.
• Updating and maintaining the CRM system.
• Reception duties, such as welcoming visitors, assisting contractors, and setting up meetings.
• Organising and attending client entertainment events when required.
• Supporting any other reasonable duties as requested by the company.

Person Specification:

• Strong Microsoft Office skills, particularly PowerPoint.
• Ability to produce accurate documents with excellent attention to detail in a timely manner.
• Strong interpersonal skills to build effective relationships between individuals and teams.
• Clear communication skills and strong client-handling abilities.
• Flexibility to accommodate early/late working as required.
• Proactive attitude with the ability to overcome setbacks and deliver results.

This is an excellent opportunity to join a global organisation and provide significant administrative support to a collaborative and exceptional team.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in placing exceptional talent into roles such as Team Secretaries, Personal Assistants, Executive Assistants, Private PAs, and Office Managers.

Our expertise spans a variety of industries, including financial services, professional services, creative, and more. We offer tailored recruitment solutions for temporary, permanent, and fixed-term contract roles across the UK, including Manchester, London, Birmingham, Leeds, and Bristol, as well as remote and international opportunities.

Whether you're looking for a Team Secretary to provide essential administrative support, a PA to manage day-to-day operations, or an EA to support senior leadership, Lily Shippen connects businesses with the skilled professionals they need to excel.