Team Assistant
Location: City of London
Salary: Competitive

Team Assistant required by a global City-based investment business, known for its collaborative, welcoming, and professional working environment. Working closely with your team, including an MD, a Director, and 3 Associates, who directly engage with clients, your role will be integral to the smooth running of the team and their business activities.

Responsibilities

• Liaising with clients, external companies, internal teams, and other offices.
• Diary management, including organising meetings, conference calls, client dinners, and entertainment.
• Producing diary reports for the team.
• Booking meeting rooms internally and externally.
• Recording compliance for gifts, events, and other activities.
• Processing expenses.
• Handling telephone calls professionally.
• Arranging travel, including preparing itineraries, booking hotels and flights, and managing currency requirements.
• Organising regular meetings to review prospect lists and ensure follow-up actions are completed.
• Maintaining and updating the company CRM with meeting details.
• Proactively generating team client event and gift ideas, liaising with Events & Marketing teams, and managing all related communication and logistics.
• Organising team-building and socialising events.
• Greeting guests from reception.
• Collecting post and parcels.
• Sending letters and gifts to clients.
• Assisting with the onboarding of new team members.
• Undertaking ad-hoc projects as required.

Experience, Skills, and Competencies Required

• Strong organisational skills with the ability to multi-task and maintain exceptional attention to detail under pressure.
• Excellent interpersonal skills, able to communicate clearly and effectively at all levels.
• Ability to anticipate and resolve issues in advance, such as managing conflicting meetings or delays.
• A proactive, can-do attitude, approaching all tasks with energy and enthusiasm.
• Discretion and professionalism, demonstrating the highest levels of integrity.
• A self-motivated, enquiring mindset with a desire to succeed.
• Reliable, efficient, and able to work independently.
  

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in placing exceptional talent into roles such as Team Assistants, Personal Assistants, Executive Assistants, Private PAs, and Office Managers.

Our expertise spans a variety of industries, including finance, professional services, creative, and more. We offer tailored recruitment solutions for temporary, permanent, and fixed-term contract roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol, as well as remote and international opportunities.

Whether you're looking for a Team Assistant to streamline operations, a PA to manage day-to-day tasks, or an EA to provide high-level support, Lily Shippen connects businesses with skilled professionals to help drive success.