Team Assistant
Location: City of London (Full-Time, Permanent)
Salary: Up to £34,000 per annum plus benefits and discretionary bonus

A fantastic opportunity has arisen for a Team Assistant to join a global City-based investment business known for its collaborative, welcoming, and professional working environment. Supporting a large team of junior bankers, you will also work closely with the other PAs within the division as required.

Key Responsibilities

Administration:

• Submitting pipelines, monitoring share prices, updating team diaries, and tracking team absences (holiday/sick/maternity/paternity).
• Coordinating lists of parties, completing insider lists, and updating client contacts.
• Assisting with arranging closing dinners and other client/internal events.
• Liaising with accounts to collate information for client invoices.
• Printing, scanning, and organising documents using the Document Procurement Centre (DPC).
• Ordering business cards, assisting with tombstones, and organising couriers.
• Maintaining office supplies, including stationery and printers.

Meeting Coordination:

• Organising internal and client meetings and calls, liaising with other secretaries as needed.
• Managing potential meeting conflicts, including accommodating differing time zones.
• Booking meeting rooms, catering, external venues, and equipment.

Travel:

• Organising international and domestic travel using the in-house travel provider.
• Arranging itineraries, visas, airport transfers, and hotels.

Expenses:

• Collating and processing expenses using Concur.

Communication:

• Ensuring calls and oral communications are appropriately recorded and promptly dealt with.
• Liaising with clients, external companies, other teams, and global offices.

Teamwork:

• Collaborating with other secretaries in the team and across the division, providing cover and assistance as needed.

Skills Required

• Strong knowledge of Outlook, Microsoft Word, Excel, and PowerPoint.
• Excellent communication skills.
• Proactive attitude with the ability to demonstrate initiative, attention to detail, and reliability.
• Self-motivated and flexible with a positive attitude.
• Good judgment and common sense.
• Strong team player.

This is a wonderful entry-level role in financial services, ideal for a Team Assistant / Team Secretary with a minimum of three years' relevant experience. It's a fantastic opportunity for someone looking to further their career in financial services or enter the industry.

Compensation and Benefits

• Salary: Up to £34,000 per annum.
• Wide range of benefits and discretionary bonus.
• Flexible working opportunities, including WFH.
  

Lily Shippen is a leading business and executive support recruitment agency in the UK. We specialise in placing exceptional talent into roles such as Personal Assistants, Executive Assistants, Private PAs, Office Managers, and Team Assistants. Our expertise spans a variety of industries, including financial services, creative, professional services, legal, and finance.

We offer tailored recruitment solutions for temporary, permanent, and fixed-term contract roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol, as well as remote and international opportunities.

Whether you're looking for a Team Assistant to support a growing team, a PA to manage high-level operations, or an Office Manager to oversee day-to-day activities, Lily Shippen connects businesses with skilled professionals to drive success.