Float Team Assistant
Location: City of London (Hybrid)
Salary: Up to £40,000 per annum (DOE) plus an excellent benefits package

A fantastic opportunity has arisen for a Float Team Assistant to join a leading professional services firm based in the heart of the City on a permanent, full-time basis.

This global law firm boasts a fantastic culture, making this a unique opportunity to work across various departments, gaining valuable experience and collaborating with Partners and fee earners across the business.

This role is perfect for someone with administrative experience within a professional services environment (ideally legal) who is adaptable, proactive, and highly organised.

Key Responsibilities:

• Managing diaries and scheduling meetings for Partners and fee earners.
• Proactively managing Partners’ inboxes when required to ensure timely responses to queries.
• Handling external and internal calls, ensuring accurate messages are taken and relayed.
• Reviewing documentation produced by the Document Production team.
• Printing, photocopying, scanning, filing, and collating outgoing post daily.
• Assisting lawyers with billing and payment requests.
• Preparing and submitting expense claims.
• Supporting lawyers with file opening and closing processes.
• Responding to client queries and handling general administrative tasks.
• Arranging handover meetings at the start and end of cover periods.
• Providing occasional Front of House (FOH) cover.
• Undertaking any other duties as reasonably requested by line managers or lawyers.

Person Specification:

• Previous experience in an administrative role within a professional services environment (legal experience preferred).
• Strong IT skills, particularly in Word and Excel.
• Excellent written and verbal communication skills.
• Highly organised and methodical, with the ability to manage multiple priorities effectively.
• Exceptional accuracy and attention to detail.
• A flexible and adaptable approach to changing requirements and schedules.
• Strong interpersonal skills, with the ability to work effectively across a range of personalities and working styles.
• Proactive, with a “can-do” attitude and a willingness to take initiative.
• The ability to maintain confidentiality with sensitive information.

Why Join?
This is a fantastic opportunity to gain experience across multiple departments within a reputable organisation undergoing an exciting period of growth. Ideal for someone looking to further develop their career in a professional services setting, this role offers variety, challenge, and the chance to work with a supportive team.

Benefits and Hybrid Working:

• Salary up to £40,000 per annum (dependent on experience).
• Excellent flexible benefits package.
• Hybrid working arrangement with expectations to work between two Central London locations as required.

Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households.

Our recruitment services span HR roles across the UK, including London, Manchester, Birmingham, Leeds, and Bristol. Whether you're looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also offer a virtual assistant service and recruit for Chief of Staff positions across multiple locations.