Team Assistant

Location: West End, London
Contract Type: Permanent

An exciting opportunity has arisen for a Team Assistant to join a dynamic, fast-growing private equity firm based in the West End. Supporting a small team of Analysts and Associates, this role is an ideal first step into the support role and the fabulous world of private equity. Created due to internal promotion, you will work alongside and under the guidance of a phenomenal team of EAs, many of whom have transitioned from this role into their current positions.

Main Duties and Responsibilities:

• Comprehensive Diary Management: Handle calls, meetings, travel, and prepare supporting documents.
• Daily Agendas: Proactively review schedules and liaise with relevant stakeholders.
• Meetings Coordination: Manage business origination, portfolio, and IR roadshows—domestic and international.
• Presentation Collation: Edit and prepare confidential materials, arranging printing and binding.
• Ad-hoc Support: Assist with team expenses when required.
• Office Management: Monitor stationery supplies and maintain a tidy office space.
• Meeting Minutes: Take and circulate minutes for EA & TA bi-weekly team calls.
• Business Cards Ordering: Manage orders for team business cards.
• Travel Coordination: Organise international travel, including passports, visas, and itineraries for Associates and Analysts.
• CRM Administration: Manage CRM platforms and organise the SharePoint drive.
• Onboarding Management: Lead the onboarding scheduling process and keep documents updated.
• Team Support: Provide holiday and sick leave cover for the admin team as needed.

Key Competencies and Attributes:

• Experience: Administration and executive support skills are helpful but not required.
• Emotional Intelligence: High emotional intelligence is essential.
• Composure: Discreet and confident in dealings with internal and external parties.
• Multi-tasking: Proven ability to manage multiple tasks under pressure.
• Process-Driven: Excellent time management skills and attention to detail.
• Communication: Strong written and verbal communication skills.
• Collaborative Spirit: Thrives in a hands-on, team-oriented environment.
• Problem Solver: Creative and enthusiastic approach to challenges.

Benefits:

• Growth Opportunity: Join a highly regarded business in growth mode.
• Work Environment: Enjoy a collaborative and inclusive culture.
• Perks: Free breakfast and lunch on office-based days, 28 days holiday, and a discretionary bonus.

This is an ideal role for a driven, quality-focused, highly organised, and capable individual looking for an opportunity to step up into a Team Assistant role within the private equity sector.

Lily Shippen – Experts in Executive Assistant Recruitment

Lily Shippen are experts in recruiting top business support talent, including Team Assistants, Personal Assistants, Executive Assistants, and Office Managers. We specialise in connecting candidates with prestigious firms in the private equity sector. Our dedicated team works across the UK, with offices in London and Manchester, providing temporary, permanent, and fixed-term recruitment solutions tailored to meet our clients' needs.