Team Assistant – Private Equity Firm
Location: West End, London
Salary: Circa £55,000 plus excellent benefits
Contract: Permanent

A brilliant opportunity has arisen for a Team Assistant to join a dynamic, fast-growing, West End-based private equity firm. You will provide support to a small team of 6-8 investment professionals across various levels, including Directors, Managers, Associates, and Analysts. This role is an ideal next step for an individual with 3+ years of relevant experience who is ambitious to build and further develop their business support career.

This newly created role will see you providing high-level administrative support to deal team investment professionals, working alongside a fantastic, collaborative team of EAs/PAs.

Main Duties and Responsibilities:

• Comprehensive diary management, including calls, meetings, travel arrangements, document preparation, and supporting pack preparation.
• Proactively review daily agendas, printing out related documents or liaising with relevant stakeholders as required.
• Organise meetings related to business origination, portfolio management, and IR roadshows—both domestic and international.
• Collate and edit presentations, including confidential and highly sensitive materials, and arrange for advance printing and binding.
• Provide ad-hoc support with team expenses.
• Monitor stationery cupboard supply and liaise with reception for stock replenishment.
• Maintain office tidiness, including shredding or disposal of unclaimed printed documents.
• Take meeting minutes for EA & TA bi-weekly team calls and circulate them to the team.
• Order team business cards.
• Coordinate international travel movements, including managing passports, visas, and travel itineraries.
• Administer CRM platforms, Admin Control, and organise the SharePoint drive in partnership with other teams.
• Provide holiday and sick leave cover for the team admin team when required.
• Temporarily manage new joiners in the investment team before their permanent allocation.
• Lead the onboarding scheduling process with the support of EAs and ensure onboarding documents are kept up to date.

Key Competencies and Attributes:

• 3+ years of administration and executive support experience.
• Discreet, composed, and confident in dealings with internal and external parties.
• Proven ability to multi-task under pressure, maintaining existing activities while delivering to shifting deadlines.
• Process-driven, with excellent time management skills.
• Excellent written and verbal communication skills.
• Thrives in a hands-on, collaborative environment.
• Creative problem solver with enthusiasm.

Benefits:

• Free breakfast and lunch on office-based days.
• 28 days holiday plus a discretionary bonus.

This is an ideal role for a driven, quality-led, highly organised, and capable individual looking for an opportunity to step into a dynamic Team Assistant role within private equity.

Lily Shippen – Experts in Business Support Recruitment

Lily Shippen's business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom from our offices in London and Manchester, as well as servicing international and remote roles.