Posted on May 28, 2024
Team Assistant London £50000 - £55000 per year Permanent

Samantha Gillespie

Senior Principal Consultant

A brilliant opportunity has arisen for a Team Assistant to join a dynamic, fast growth, West End based private equity firm. Providing support to a small team of 6-8 investment professionals across a range of levels (including Directors, Managers, Associates and Analysts), this is an ideal next step for an individual with 3 years’ + relevant experience and ambition to build and further develop your business support career.

This newly created role will see you provide high level administrative support and assistance to deal team investment professionals, working alongside a fantastic, collaborative team of EAs/PAs.

Main duties and responsibilities:

  • Comprehensive diary management – calls, meetings, travel, document and supporting pack preparation
  • Daily agendas: proactively reviewing schedule and printing out related documents or liaising with relevant stakeholders as required
  • Meetings; business origination, portfolio, IR roadshows – domestic and international
  • Presentation collation and editing – including confidential and highly sensitive materials and arranging advance printing and binding
  • Ad-hoc support with team expenses
  • Monitoring stationery cupboard supply and liaising with reception for stock
  • Keeping the office space tidy e.g., shredding/disposal of unclaimed printed documents
  • Taking meeting minutes for EA & TA bi-weekly team call and circulating them to the team
  • Ordering team business cards
  • Coordinating international travel movement; passports, visas, document transfer related to travel and preparing travel itineraries
  • Administrating CRM platforms, Admin Control and the organising the SharePoint drive in partnership with other teams
  • Holiday and sick leave cover for team admin team when required
  • Temporary management of new joiners in the investment team before permanent allocation
  • Lead the onboarding scheduling process with the support of EAs and keep onboarding documents up to date

Key competencies and attributes:

  • 3 years’ + Administration and Executive support experience
  • Discreet, composed, and confident in dealings with internal and external parties
  • Proven ability to multi-task under pressure, maintaining existing activity while delivering to shifting deadlines
  • Process driven, with excellent time management skills
  • Excellent written and verbal communication skills
  • Thrives in a hands-on, collaborative environment
  • Creative problem solver and enthusiastic

Salary: Circa £ 55,000 plus excellent range of benefits including free breakfast and lunch on office-based days, 28 days holiday and a discretionary bonus.

This is an ideal role for a driven, quality lead, highly organised and capable individual who is looking for an opportunity to step up into a dynamic Team Assistant role within private equity.

Lily Shippen's business support team are experts in recruiting top secretarial, office administration and business support talent, including Personal Assistant's, Executive Assistants, Private PAs, and Office Managers, on a temporary, permanent, and fixed-term contract basis. We work with clients across the United Kingdom, from our offices in London and Manchester, as well as servicing international and remote roles.